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cindyedmonson
Level 1

Entering Sales Receipts when I do not deal with the customer directly

I am a vendor in a mall that handles all sales transactions and taxes.  Each month, I get a print out of my sales.  How do I enter individual sales when I don't have customer profiles?

5 Comments 5
Regina_Lend_A_Hand_Accounting
Level 9

Entering Sales Receipts when I do not deal with the customer directly

The simplest solution would be to create a generic customer account such as "Mall Customer". Then you could create monthly sales receipts under this generic customer account.

qbteachmt
Level 15

Entering Sales Receipts when I do not deal with the customer directly

The function is called Sales Summary. You use the Sales receipt, listing the same info as the Z-Out, and you leave Customer blank. You don't need Customer entered on sales receipts. Or, you might have 2 tills, so you use Till 1 and Till 2, for example. You set it up and Memorize it, and now it is a daily worksheet.

 

Please read this Blog post, that explains it:

 

Desktop Sales Summary

Regina_Lend_A_Hand_Accounting
Level 9

Entering Sales Receipts when I do not deal with the customer directly

What is wrong with using a generic customer name?

 

Are you Michelle Long?

qbteachmt
Level 15

Entering Sales Receipts when I do not deal with the customer directly

Nothing is wrong with using any name; the point I made is that a Sales receipt doesn't need a name at all. You might want to use a name, such  as:

Tuesday Farmer Market vs Saturday Farmer Market

 

Because that provides for meaningful differences for reporting. Or, "Till 1" and "Till 2" and the Z-out report is useful for determining if something like that might be meaningful or useful.

 

No, I'm not Michelle Long. She doesn't participate in the forums, much, any longer. She is one of us original All Stars, but I believe she passed much of her business to her son, and I believe Intuit hired her for many "road show" presentations. I haven't "seen" her around here for quite a while, now.

 

That blog she wrote years ago for how to do it in desktop is the best write up for that function that I ever found, and that's why I bookmarked it. I also used Michelle Long's practice set in one of the college programs I taught for QB and Accounting.

 

Here's a good video for how to do it using QB Online:

 

QBO Sales Summary

 

 

I've never even looked to see whose video that is. I should thank them for contributing that resource.

Regina_Lend_A_Hand_Accounting
Level 9

Entering Sales Receipts when I do not deal with the customer directly

Thanks for sharing and for all the valuable content. I enjoy reading your contributions to the forum, though sometimes it does feel like a war of the Accountants (LOL). I have come to realize that you truly only want to help people, and I believe that we have that in common. I've been an Accountant for nearly three decades, and so much has changed over the years, it is very exciting!

 

I was a die-hard QuickBooks desktop fan until I fell in love with QuickBooks Online, though I humbly admit it took me some time to adjust to the change. My years working in QuickBooks desktop applications was in service to small and mid-sized corporations, and some of them only used QuickBooks as a "Cash Register", so to speak.

 

I spent a number of years working for non-profit corporations and a variety of large corporations that used Abila MIP Fund Accounting Software, Oracle, SAP, NetSuite, Macola, and Sage ACCPAC to name a few. These accounting applications are very different from QuickBooks applications.

 

I remember when Quicken was used as a "Cash Book" in the 80's and 90's before they had double entry accounting. QuickBooks did not release a version with double-entry accounting until 2000. It took a number of years for professional Accountants be satisfied with QuickBooks.

 

Are you a firm owner, or do you work for an accounting firm?

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