I see that people have been asking for this one for years, there are multiple posts about it...
My #1 annoyance using QuickBooks Desktop (all versions, but currently I'm using Pro 2022) is the auto-fill of check numbers.
Over 99% of my transactions do not have a check number. If I do write a check, I can easily fill in the number manually. The rest of the time, it's always popped into the box for new transactions, making tabbing across to enter a payee or a description difficult - you always have to back up and delete the check number. It even auto-fills them when you're recording deposits in the register!
In all previous threads a QB representative usually copy/pastes the same workaround advice, to go into the check and use the "Print Later" feature, but this is not a workable solution in the long run.
I suspect for many, these days, who do everything electronically and seldom write checks, but have hundreds of transactions to enter, this is a source of constant annoyance.
PLEASE PLEASE PLEASE Intuit developers, give us a simple option in preferences to turn off the auto-check numbering feature. Just a simple checkbox, so I can ignore that field and just type and post transactions. It doesn't even have to be account-by-account, it can be global. If suddenly I need to do a lot of checks (hasn't happened in 20 years of doing business), I can change the preference setting temporarily.
Please do not post the "Print Later" workaround instructions here again. Please relay this clearly-defined feature request to your engineers. I'm not the only one asking for it, look around these forums, the posts go back years.
(And in case you missed it, I'm talking about DESKTOP, not online.)
Intuit will probably never change this.
When I'm entering data in the register, after entering the date I press tab and then delete and then tab again. After awhile it just seems natural do to, unless I'm actually writing a check, which is about once a month.
Note that if you're entering a deposit you don't have to worry about the check number because when you enter the deposit amount in the Deposit column, the check number disappears. So, that might help a little.
Thanks for the clarification about the deposits auto-clearing the check number field. That will help me some of the time.
For my style of typing, I'd still much prefer not to have to clear the field when entering all other transactions. I've been doing this in QuickBooks 20 years now and that habit has never formed, it keeps tripping me up. I'll go in weeks later to reconcile a statement and find a bunch of check numbers I didn't know I had accidentally entered.
I know Intuit has adopted a stance of forcing people to buy the new version every year (or lose access to your very own data in a program that was previously working fine), but I'd prefer to see them adopt the stance of implementing popular customer requests and giving people a natural reason to WANT to pay to upgrade.
What sort of transactions are you entering, that don't have check numbers?
I fiddled around with this for awhile and there may be an acceptable option:
If entering direct payments of some sort, like DD or ACH orders, or electronic payments of some other type, you could set up an alpha-numeric "number" in the register and QB will take it up and start incrementing it like a check number. The number would be basically meaningless, but you could then just leave it in place as it can't be confused with a real check number.
For example, if you enter PMT001 in the check number field and then record the 'check' transactions, then on the next check QB will default to PMT002, and on the next PMT003, and then on up to PMT999, and then it'll roll to ACH1000.
You can replace PMT with whatever you want as your default, like DD or ACH or some such thing, and you might want to start with PMT0001 (four digits) so it goes up to PMT9999 before adding another digit.
I have learned the same thing yrs ago. It does become habit but I would like to not have to do that anymore. QB is slooow to change anything they don't have to.
As long as there's little direct competition, they have no incentive.
The issue isn't just when manually entering transactions. The biggest one for me is all the automated transactions and the ones that are downloaded into the register like from QB Payroll. I have to manually delete ever check number from every transaction. That is NOT productive work.
100% would support this. Really a useless "feature" these days.
I write one check a year out of ALL my transactions, but I have to go back and delete all the auto-entered ones.
Waste of my time.
I would like this as well
Welcome to the QuickBooks Community again, LekkerByDieSee. Please know that QuickBooks Desktop is constantly changing and evolving based largely on the requests of users. With that, I'll ensure you can send feedback so the feature you want in QBDT is forwarded to the Product Development Team.
I suggest going to the Help icon in QuickBooks Desktop. From there, you're able to choose Send Feedback Online to submit a request about turning off the auto-fill check numbering feature in QBDT. Any recommendations are sent to our engineers for consideration in future updates.
Lastly, you may refer to this article to see steps on how to record a bounced check transaction in QuickBooks by creating a journal entry and a bill payment check: Manage a bounced check you wrote.
Don't hesitate to add a comment below if you need more help managing different features in QBDT. I'm always around to help, LekkerByDieSee. Have a great day!
You have clicked a link to a site outside of the QuickBooks or ProFile Communities. By clicking "Continue", you will leave the community and be taken to that site instead.