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Level 1

fixed assets

we are a small service company and the boss wants to have the tools from 8 different trucks set up as fixed assets. the problem i'm having is i can't find a way to have more than one of each item if i put them in as a fixed asset. if i put them in as inventory i can have more than one of each but it shows on the inventory valuation report, which makes it look like we have more $$ in our inventory. if i put them in as non inventory i cant put them in the fixed asset account i have set up for them.  what would be the best way to do this?

2 Comments 2

fixed assets

Hi @Georgeatdrake,


I'll share insight on how you can handle fixed assets in QuickBooks Desktop (QBDT).


You can use the Fixed Asset Manager that's available for QBDT. 


To set it up, follow the steps below:


  1. Go to the Company menu.
  2. Select My Company.
  3. Click the Edit (pencil) icon, then choose Report Information.
  4. Pick the income tax for your business, then hit OK.

To continue, open this article: Set up Fixed Asset Manager. Scroll down to Step 2, and you can continue the setup process, which includes screenshots for your reference. 


 Right after that, take a look at this article: Use Fixed Asset Manager in QuickBooks Desktop. It has the steps on how you can assign an account to several assets.


You're welcome to tag me in the comments below if you need further assistance. I'll get back to you as soon as I can. 

Level 5

fixed assets

There are a couple of ways:

In desktop, you can enter each tool with a unique name.  "tool x #", with x being the name of the tool and # being a number such as 1,2,3, and so on or the number of the truck the tool is in for example.

Or you can have a generic "tools" fixed asset account in desktop to track the value of the tools and then track them in a spreadsheet.


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