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jim14120
Level 1

Getting to maximum data storage

Can old data be removed from QB Premier 2020 to reduce the amount of data in the software. 

Solved
Best answer August 17, 2022

Best Answers
Charies_M
Moderator

Getting to maximum data storage

Help is here, jim14120.

 

If you wish to remove old data in your QuickBooks Desktop Premier 2020, you'll want to consider using the Condense Data utility method.

 

Before doing so, make sure it's the best option for your company since it cannot be undone. Below are some valid reasons to Condense:
 

  • You have a large data file.
  • You are nearing a list limit.
  • You have upgraded all your hardware.
  • Your accountant and your technical support have discussed other options and are willing to proceed with Condensing.

For the complete process of condensing your data, check out this article: Use the Condense Data utility.

 

If you mean something else please let me know by adding more details. I'd love to make sure this is taken care of. Have a wonderful day ahead.

View solution in original post

8 Comments 8
Fiat Lux - ASIA
Level 15

Getting to maximum data storage

Old company files or past transactions in one company file?

Charies_M
Moderator

Getting to maximum data storage

Help is here, jim14120.

 

If you wish to remove old data in your QuickBooks Desktop Premier 2020, you'll want to consider using the Condense Data utility method.

 

Before doing so, make sure it's the best option for your company since it cannot be undone. Below are some valid reasons to Condense:
 

  • You have a large data file.
  • You are nearing a list limit.
  • You have upgraded all your hardware.
  • Your accountant and your technical support have discussed other options and are willing to proceed with Condensing.

For the complete process of condensing your data, check out this article: Use the Condense Data utility.

 

If you mean something else please let me know by adding more details. I'd love to make sure this is taken care of. Have a wonderful day ahead.

Travisty
Level 1

Getting to maximum data storage

Why does my Premier Mfg 2020 version not have condense in the Utility?

I have a problem with invoice transactions costed by QB to Finished Goods all starting to become millions level, when they should be 0s.  When i fix some at transaction level by picking a new item to invoice that is a clone, others pop up in history.  I have 50hrs into this and no better.  REbuild will fix 100-200, but then there are new ones just populate.  I have a file at 600mb and will to condense 7 years of history to bring it down to 200mb sweet spot ,., no condense??  HELP

 

Travisty
Level 1

Getting to maximum data storage

Why does my Premier Mfg 2020 version not have condense in the Utility?

I have a problem with invoice transactions costed by QB to Finished Goods all starting to become millions level, when they should be 0s.  When i fix some at transaction level by picking a new item to invoice that is a clone, others pop up in history.  I have 50hrs into this and no better.  REbuild will fix 100-200, but then there are new ones just populate.  I have a file at 600mb and will to condense 7 years of history to bring it down to 200mb sweet spot ,., no condense??  HELP

 

4Gal
Level 11

Getting to maximum data storage

@Travisty 

Do you have QB Desktop US version or another country version?

The Condense Data utility is only available in US version. Otherwise, you can purchase a 3d party condense service.

Travisty
Level 1

Getting to maximum data storage

Hi 

I am located in Canada.

Would that have the US Condense option?

Travis

[Removed]

Fiat Lux - ASIA
Level 15

Getting to maximum data storage

@Travisty 

You have QB Desktop Canadian version then.

Contact me in private and you may have 2 options to consider including purchasing our data condense service.

BigRedConsulting
Community Champion

Getting to maximum data storage

@Travisty  RE: I am located in Canada. Would that have the US Condense option?

 

The Canadian version of QuickBooks doesn't have a Condense feature at all. Intuit omitted it long ago, probably because making it work was hard. Boo hoo.

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