Handling credits and invoices with multiple companies under one larger company

I understand that it's essential for your business to properly track your customers' and vendors' transactions, SSofME. Let's get you connected to the right channel to help you with your concern. 

QuickBooks Desktop (QBDT) is a diary of what happened to your actual business. Let's make sure that all transactions in the company file match to keep your records accurate.

We'll have to determine how Versapay brings the data into QuickBooks Desktop (QBDT) and to the large company. This information will guide us on how to properly track the transactions.

That being said, I recommend contacting Versapay's customer service. They can go over the process in detail, including the mapping of transactions and their specifics. You may ask if they can assign the bill payments to the correct company so you don't have to change it.

In addition, I'm including some resources that outline the entire process of handling customer and vendor entries:

• Get started with customer transaction workflows in QuickBooks Desktop
• Accounts Payable workflows in QuickBooks Desktop

We have compiled articles to help users carry out accounting tasks in QBDT easily. The Community guide includes topics such as managing your cash flow, banking processes, and payroll, to name a few. Simply choose the one that best fits your concern.

Reach out to me again if you need further assistance managing your vendor or customer transactions. I'm always ready to help you. Enjoy your weekend, SSofME.

I'm thinking I confused you with my questions. I noted the VersaPay not because I wanted to figure out how to import payments from this platform but to explain how the Large Co now houses all the subsidiary companies all in one convenient online payment option. It's great for making my payments as I can take credits from subsidiaries and apply it to any of my bills. It just makes it tough on my end when it comes to applying those payments in QB. Mostly because I have to submit separate PO's to each of those companies when I order from them. Then I receive invoices from each of the companies and after I input the invoices in QB they are listed under the particular companies. So when I go to pay bills section and want to make one payment as it allows me to do in the VersaPay it wont let me apply the payment to each of the companies. Hoping I've explained this a little better. I'm trying to figure out how I apply this payment to each of the companies. QB only allows me to apply to one company at a time.

I appreciate you for reaching back out and clarifying your situation, @SSofME. I’m here to help so you can handle this payment accurately in QuickBooks.

I know how convenient it is to place these payments in one go, as VersaPay does. Since everything is set up separately in QuickBooks Desktop, you may consider recording them manually or utilizing a third-party app to accomplish this task.

You can visit our Desktop App Center if you want the process less hassle and make the payment applied to each of the companies properly.

Here’s how:

1. Visit https://desktop.apps.com/home.
2. To find an application, enter a keyword in the Search field.
   
3. Choose a tool, then click the View Profile option.
4. Select Take the Tour or Watch Demo to learn how it works.

You can access a report right after to see or review your transactions. Then, you can use this guide to ensure the amounts are balanced and match your actual statements: Reconcile an account in QuickBooks Desktop.

Don’t hesitate to add a comment if you need more help managing your transactions with multiple companies. I’ll be here to assist you. Have a good day!