How can I a bank transaction description? QB asign a random description and I want to modify it.

We understand the importance of maintaining accuracy and clarity in your records for effective financial management, Rmp3. I’m here to help you find the best way to manage those transaction descriptions within QuickBooks Online to ensure your bookkeeping remains precise and well-organized.

QuickBooks Online (QBO) imports transaction descriptions directly from your bank feed using the information provided by your financial institution.

While the option to directly edit the bank transaction description is unsupported, we can add and modify a description in the Memo field for each transaction. Updating the Memo will add clarifying notes or details, helping you better identify and organize these entries.

For detailed steps, here's how:

1. From the left navigation menu, go to Transactions.
2. Select Bank Transactions and click the transaction you wish to update
3. Find the Memo field and enter your desired description or notes.
4. Click Save to apply your changes.

I've included a screenshot for your reference:

Additionally, please check your bank feed settings to ensure that the option "Copy bank details to the Memo" is disabled. You can do this by navigating to the Gear icon from the Bank Transactions page. Turning off this setting helps prevent bank-provided descriptions from overwriting your manual Memo entries, allowing you to preserve your custom memos.

To further empower you to manage your bank transactions effectively in QBO, I’ve compiled these guides that will help you navigate various features and ensure your financial records are always up-to-date:

• Categorize online bank transactions in QBO
• Match online bank transactions in QBO
• Reconcile an account in QBO

The Community team is willing to lend a hand again if you have other concerns or questions about handling your bank entries in our program, Rmp3. Drop a reply to this post or create another one. We're always here to assist you and will respond promptly to any inquiries you may have.