Created with Sketch.Learn about PPP and Loan Forgiveness, stay informed with the latest changes.
Created with Sketch.Questions about how to close your books for 2020? Visit our Year End Resources page.
Created with Sketch.New to QuickBooks or using a new product? Visit our Get Started resource page to help you get going.
Created with Sketch.Need to make changes to your account? Visit the Account Manager Portal.
cancel
Showing results for 
Search instead for 
Did you mean: 
Level 1

How do I combine the same items with different bin numbers on invoice

Hello,

 

In Quickbooks Enterprise, I currently am trying to make an invoice that shows 20 of the same item but each item has a different bin number. So Quickbooks is showing 20 lines on the invoice saying "1 each", instead of one line saying "20 each". It is the exact same item, same price just different lot and bin numbers. How can I consolidate these line items of "1 each" to have one line item that says "20 each".? There is also another item with the same issue that id like to put on this invoice as well. Please help, it looks silly if I don't fix it.

 

Thank you so much!

 

 

 

3 Comments
QuickBooks Team

How do I combine the same items with different bin numbers on invoice

Glad to see you here in the Community, @JSCPA.

 

In QuickBooks Desktop (QBDT), we're unable to combine items with different bin numbers. Also, the price will be base on the items.

 

Though, we can separate the line items on the invoice to enter those transactions. Before that, we need to turn on first the Advance Inventory settings. Here's the link: Turn on Advanced Inventory.

 

Here's how:

  1. From the Homepage, click Create Invoices.
  2. Choose your customer from the Customer Job drop-down arrow.
  3. Select the Item Code.
  4. From the second line, select again the Item Code.
  5. Click Save & Close once done.

You might also want to read this article to learn more about advanced inventory: Set up Advanced Inventory.

 

Don't hesitate to drop a comment below if you have other questions. I'm more than happy to help. Take care!

Level 1

How do I combine the same items with different bin numbers on invoice

Hi Maybelle,

 

Thank you for your nice quick reply. I believe I am out of luck if I cannot show one line per item (even though there are multiple bins).

 

I am confused on the rest of your reply, I already have advanced inventory on. I do not understand  "Though, we can separate the line items on the invoice to enter those transactions" and I am confused on the rest of your answer. 

 

Thank you for trying, I appreciate it.

 

Thanks,

Jonathan

QuickBooks Team

How do I combine the same items with different bin numbers on invoice

I'd like to share some clarifications regarding the response presented by my peer above, @JSCPA.

 

My colleague is referring to the default lines on the invoice, which separates each item. Please see the screenshot attached for your reference: 

 

Know that you'll need to enter each Bin number separately since combining them isn't available in QuickBooks Desktop. It only allows you to choose one bin location per line item.

 

Moreover, our developers are always finding and considering new features to be added to the system. This way, we'll be able to cope with the functions that work best for your business. 

 

I encourage to visit our Firm of the Future site regularly, to be updated with our product enhancements and road-maps.

 

Lastly, you can always utilize this link which provides information regarding setting up multiple locations for inventory tracking in case you need it in the future: Multiple Inventory Sites.

 

Be sure to keep in touch with me here should you have any additional questions or concerns. I'm here to help.

Need to get in touch?

Contact us