how to add a vehicle purchase paid part with credit card and part by check

Hello there, Carolyn. Let me help you adding purchase vehicle in QuickBooks Online.

First, you need to create an asset account if you haven't created one yet. 

Here's how: 

1. Go to the Gear icon, then click Chart of accounts.
2. From the Save account under dropdown, select Fixed Assets.
3. From the Tax form section dropdown, select the option that closely describes the asset.
4. Enter a name in the Account name field.
5. In Starting date and opening balance, select a starting date and current value of your asset account balance field. If recording the loan, leave this blank.
6. Select Save.

Once done, enter the expense affecting the asset account, and make sure to select the credit card as the payment account to record the downpayment.

Here's how:

1. Click the + New button, then choose Expense.
2. Fill out the necessary information.
3. Click Save and Close.

 For the balances, enter a check affecting the asset account.

Here's how:

1. Click the + New button, then choose Check.
2. Fill out the necessary information.
3. Click Save and Close.

On the other hand, if you prefer using a Journal entry for the down payment, you can debit the fixed asset account for the total cost of the vehicle and credit the credit card account for the down payment amount.

For the balance payment, you can debit the fixed asset account for the total cost of the vehicle and credit the bank account for the balance payment amount.

However, it's best to reach out to an accountant, if you don't have one yet you can refer to this ProAdvisor link for advice on how to properly handle this matter, so your report will reflect accurate data.

For additional information on this, I recommend checking the following articles:

• Create subaccounts in your chart of accounts in QuickBooks Online
• What to do if you didn't enter an opening balance in QuickBooks Online

If you have further concerns about fixed assets in QuickBooks Online, feel free to come back here in the Community. We're here to assist you 24/7.

@carolynrees 

Create an expense transaction (New > Expense).  Under 'Payment account', choose your bank account.  On line 1, enter the fixed asset account and the purchase price.  On line 2, enter the credit card account and the amount charged to the credit card as a negative amount.  That will book the entire purchase price to your fixed asset account and split the payment between your bank account and credit card.  Your CPA/tax accountant can determine if any of that cost can be expensed immediately and can make an adjusting entry as needed.  

I have messed up trying to add expense and a JE already and I can not add to the existing vehicle acct right?. There's already a vehicle in fixed assets. Do I add another account for vehicle 2? Do I check sub acct box? and depreciation box? and if this is the correct approach then how to enter the payments for the vehicle?

I have messed up trying to add expense and a JE already and I can not add to the existing vehicle acct right?. There's already a vehicle in fixed assets. Do I add another account for vehicle 2? Do I check sub acct box? and depreciation box? and if this is the correct approach then how to enter the payments for the vehicle?

I have messed up trying to add expense and a JE already and I can not add to the existing vehicle acct right?. There's already a vehicle in fixed assets. Do I add another account for vehicle 2? Do I check sub acct box? and depreciation box? and if this is the correct approach then how to enter the payments for the vehicle?