I appreciate you for sharing your concern with us, mkfthompson. Allow me to elaborate on the process of saving your QuickBooks Online (QBO) data properly.
Since you're using the QBO data for future reference, I suggest manually exporting your data to make a backup copy of your first QBO company. Here's how:
- Go to Settings and select Export data.
- On the Reports tab, set the date range.
- Add or remove items from the Reports and Lists tabs by turning the switch on or off.
- Click Export to Excel.
Check out this article for more information about this process: Export reports, lists, and other data from QuickBooks Online. You may also utilize a third-party application for a smooth procedure of downloading your QBO data.
Furthermore, please note that the QBO program doesn't have the option to archive an account, you can proceed cancelling it since you don't need to utilize it. Just keep in mind that if you have one QBO account and cancel it, you have read-only access to your data for one year. After that, you have to resubscribe to access the data.
On the other hand, if you have multiple QBO accounts with the same login, ensure that at least one account remains active to have read-only access indefinitely. Visit this article for detailed steps in canceling an account: Cancel your QuickBooks Online subscription or trial.
Additionally, you can explore this article to gain insights about your QBO data after ending your subscription: What happens to my QuickBooks Online data after I cancel?
I'm always around to share appropriate information if you have further inquiries about managing your QBO data. Please notify me by clicking the Reply button below or post a new thread again.
