how to setup and print item barcode labels

Good morning, @Brita2.

Thanks for reaching out to the QuickBooks Community. I hope you're having a wonderful day so far. 

At this time, QuickBooks Desktop doesn't have the option to create a new barcode from the purchase order and item receipt screens. However, you can set up your barcode and scan it to fill out a purchase order and item receipt. 

I'm including some steps below that cover how to set up a barcode scanner and how to generate barcodes. 

1. In QuickBooks Desktop, go to the Edit menu and choose Preferences.
2. Select Items and Inventory, then select the Company Preferences tab.
3. Click on Advanced Inventory Settings, then tap the Barcodes tab.
4. Hit Enable Barcode, then select Open Barcode Wizard.
5. In the Barcode Scanning Setup wizard, click which item field you want to use for barcode tracking. If you’re not sure what to use, choose a field that will be unique for each item, such as the Item Name or Part Number. Then tap Next.
6. Select the types of items you want to generate barcodes for. Click Next, then Finish.

Once your scanner has been connected and the barcodes have been generated, you can scan them to add them to your transactions. Here's how: 

1. Open a transaction in QuickBooks Desktop.
2. Scan an item with your barcode scanner connected to your computer. The item will appear on the transaction as a new line item.

You can scan barcodes to fill out any of these transactions:

• Estimates
• Sales Orders
• Invoices
• Sales Receipts
• Refunds & Credits
• Purchase Orders
• Item Receipts
• Bills
• Write Checks
• Inventory transfers

For more detailed information about this process, check out Set up and use barcode scanning in QuickBooks Desktop. 

Please don't hesitate to let me know if you have any additional questions or concerns. Take care! 

Thank you for the information.  Is there a integrated QuickBooks App that would allow us to print our barcode labels from QuickBooks from PO or item receipt?

I'll provide additional details on finding an app that can print barcode labels that can be integrated with QuickBooks Desktop (QBDT), @Brita2.

QuickBooks integrates with hundreds of third-party software. However, I cannot recommend a specific app but I can route you to the website where you can look for an application specific to your business needs. From there, you can integrate the app into the program. 

Here's how:

1. From your browser, enter this link: Apps for QuickBooks Desktop.
2. Then, enter a keyword in the Search field or use the Filters section to narrow down the process.
3. This action will display a list of apps.
4. Click on the View Profile button to see more details about the software.

Also, visit our Firm of the Future to check the recent happenings and future developments, such as updates to newly added features.

I've got this helpful article to help you with printing errors and issues: Troubleshoot tag printer issues.

Please don't hesitate to get back to this thread if there's anything else you need help with printing concerns. I'll do my best to help you out. Keep safe.

Is it possible to set up barcodes tied to different unit of measures for each item?

For example, we use a co-packer to make BBQ Sauce.  We sell as eaches (e-commerce) or as cases (wholesale), but all product is received in as cases (6 eaches per case).

We want to integrate using barcode scanning, but at receiving we could only scan a case barcode, rather than an each. Our base level item is an each.

Is there a way to do this same thing as sub-items?

Glad to have you here in the Community, Mfenn05.

Allow me to share some insights about integrating barcode scanning for sub-items in QuickBooks Desktop (QBDT).

Setting up barcodes tied to different units of measure for each item or component of a product is not yet available in QBDT. However, you can still create a new inventory item for BBQ sauce without using the unit of measure. Since you can't scan a barcode for each item when measured as a case, QuickBooks will automatically consider it as one barcode number.

As a workaround, you can create a separate item for each BBQ sauce without specifying a unit of measure. This will allow you to create your own barcode for scanning. I can guide you through the process.

1. From the Inventory menu, select New Inventory item.
2. Choose Inventory Part as the Type.
3. Fill in the necessary information such as Item Name/Number, Barcode Number, and Income Account.
4. Then select, OK.

Here's a photo as your reference: 

In addition, QBDT integrates with different third-party applications to add powerful functionality to your accounting processes. For now, you can follow my colleague's steps on how to search and use a third-party application to set up barcodes tied to different units of measure for each item or component of a product.

For additional guidance on how to set up the barcode, you can follow the instructions above given by my colleague @Tori.

Moreover, feel free to visit these articles for more details about managing barcodes and warehouses for your business in QuickBooks Desktop:

• QuickBooks Scan Manager: Scan and attach documents to transactions
• Set up and use the Warehouse Manager App for QuickBooks Desktop Enterprise.

Let me know if you have other questions or need further assistance in setting up barcodes in QuickBooks Desktop. Have a good day ahead, @Mfenn05.

Hi there!

Setting up and printing barcode labels from a purchase order or item receipt in QuickBooks Desktop is straightforward. Here’s how you can do it:
Go to the purchase order or item receipt you want to print barcodes for.
Click on the ""Print"" button and select ""Labels"".
Choose the items you want to print labels for and customize the label settings as needed.
Print your labels using your label printer.
If QuickBooks Desktop doesn’t meet your needs, consider using Cleverence Warehouse 15. This tool integrates with QuickBooks and allows you to print labels, scan barcodes, and manage inventory efficiently. It’s great for keeping your operations streamlined and accurate.

You can learn more on Cleverence website.

Hope this helps!

Hi there!

Yes, you can use a barcode scanner with QuickBooks Advanced. Here’s how you can set it up:
Ensure your barcode scanner is compatible with QuickBooks.
Go to the settings in QuickBooks Advanced and configure your items with barcode numbers.
Use the barcode scanner to scan items directly into QuickBooks for inventory management and sales.

If you need a more comprehensive solution, consider using Cleverence Warehouse 15. It integrates with QuickBooks and allows you to print labels, scan barcodes, and track inventory using mobile devices. This tool helps streamline your operations and keeps your data accurate.

You can learn more on Cleverence website.

Hope this helps!