Inventory Adjustment and Build Assembly Reports

AndieAST7 · ‎May 06, 2025

At the end of each month I run an Inventory Adjustment and Build Assembly report respectively to verify the monthly transactions. During the month when the transactions are being created on the lower left hand side there is a "memo" field. I would like this field to show on the report. I have selected every column indicated under the filters. The information populated in the "memo" is the item number with the words "Inventory Adjustment" at the end. This is NOT the information in the memo field.

Can you let me know what the name of the field is and how do I get the information I need on the report?

JamesDuanT

I made an effort to understand the conversation, Andie. The Memo field you mentioned has the exact name as you described. Allow me to provide you with a brief clarification about it.

In your initial photo where the inventory adjustments are made, we can treat it as an individual transaction. Let's analyze this page in detail to understand how it influences the reports.

The information found above and below the table columns represents the primary data, which will be reflected in Summary-type reports. Conversely, the details within the table columns cater to the information that will be showcased in Detail-type reports.

The Memo field from the Adjust Quantity/Value on Hand page (seen in photo 1) appears in Summary-type reports. For instance, consider using the Inventory Adjustment Transactions Summary Report as an example. You can access this report in the same manner as the Inventory Adjustment Transaction Detail Report.

When generating reports in QuickBooks Desktop, it is crucial that we comprehend and utilize the Source and Target concept. This approach will assist us in identifying or expediting the selection of reports based on the data we need. For more detailed information, we can refer to this article: Understand reports.

Once we have obtained the appropriate report, we can then customize how the data is displayed within the report.

Please don't hesitate to reach out if you have any further questions regarding selecting the appropriate reports for your inventory data. We're here to help!

View solution in original post

LollyNino_C

The memo field is designed to enhance your reporting experience and emphasize the importance of structured data, @AndieAST7. Let me discuss the memo fields in QuickBooks Desktop (QBDT) further.

When you adjust your inventory items, the system automatically populates the memo field with specific details. This design is intentional and serves an important purpose.

The memo field from the Adjust Quantity/Value on Hand is pre-populated to indicate the type of the adjustment. This helps you and your team easily identify the reason behind each change when reviewing your inventory reports later.

As a workaround, you can export the report to Excel to analyze the data further and include any relevant information specific to your business needs.

For your build assemblies, you can create a custom report to generate these reports. This customization allows you to filter the data and display your build assemblies in QuickBooks.

Refer to this article for more information about running and customizing your reports: Customize reports in QuickBooks Desktop.

Lastly, you can refer to this article to view details on how you can memorize reports so the same settings of the customized report are available for future use: Create, access, and modify memorized reports.

If you have any questions about which report displays the memo field content in QuickBooks Desktop, don't hesitate to reach out. The Community is always here for you.

AndieAST7

I have added two screen shots to illustrate the issue I am bringing to your attention. The answer Intuit provided is already being executed. The Question I am asking: in photo 1, the lower left hand corner in the memo field states "CYCLE COUNT-6 cans missing". in Photo 2, this report comes from the following

Reports

Contributed Reports

Inventory

Inventory Adjustment Transaction Detail Report

This report was created by Intuit

The Memo field states "CRAYTRUFPEEL7OZ Inventory Adjustment". this is the item number used in the transaction with Inventory Adjustment next to it. I want to see "CYCLE COUNT-6 cans missing".

What is the memo field I am referring to called? how can I see this field on the report?

JamesDuanT

I made an effort to understand the conversation, Andie. The Memo field you mentioned has the exact name as you described. Allow me to provide you with a brief clarification about it.

In your initial photo where the inventory adjustments are made, we can treat it as an individual transaction. Let's analyze this page in detail to understand how it influences the reports.

The information found above and below the table columns represents the primary data, which will be reflected in Summary-type reports. Conversely, the details within the table columns cater to the information that will be showcased in Detail-type reports.

The Memo field from the Adjust Quantity/Value on Hand page (seen in photo 1) appears in Summary-type reports. For instance, consider using the Inventory Adjustment Transactions Summary Report as an example. You can access this report in the same manner as the Inventory Adjustment Transaction Detail Report.

When generating reports in QuickBooks Desktop, it is crucial that we comprehend and utilize the Source and Target concept. This approach will assist us in identifying or expediting the selection of reports based on the data we need. For more detailed information, we can refer to this article: Understand reports.

Once we have obtained the appropriate report, we can then customize how the data is displayed within the report.

Please don't hesitate to reach out if you have any further questions regarding selecting the appropriate reports for your inventory data. We're here to help!

AndieAST7

James,

This was amazingly helpful, thank you. I have downloaded the Understanding Reports and will refer to it in the future. Appreciate your response.

Have a great day.

Andie

MorganB

I'm so glad to see you received the answers you were looking for here in the Community, AndieAST7. You know where to come if you ever need a hand again in the future. Take care!

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