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esrperf2020
Level 1

Inventory Assembly item not deducting BOM Inventory items from Inventory

Hello , I use QuickBooks Premier 2019 . I created a few Inventory Assembly items and the build of materials for this assemblies are inventory items . My issue is that when the Inventory Assembly is created and I invoice it , it is not deducting those build of materials items individually from my inventory . For example , The assembly item number is AF001 And this assembly item is made out of my inventory item bill of materials QTY 1 AF002 & QTY 1 AF003 . When I invoice AF001 , AF002 & AF003 Are not deducted individually from my inventory. Not sure what I might be doing wrong , Any help will be appreciated 

 

 

3 Comments
Jen_D
Moderator

Inventory Assembly item not deducting BOM Inventory items from Inventory

Thanks for your time visiting the QuickBooks forum, @esrperf2020,

 

I'd like to share some information about invoicing assemblies in QuickBooks Desktop.

 

When you add an assembly to a sale, it will not deduct to the individual inventory items in the Bill of Materials. This is because, an assembly is treated as one item consisting a set of products or services, and it has its own quantity.

 

Once it is assigned to an invoice, it will reduce the quantity assigned to it. See this:

 

The only time the quantity of inventory items are reduced is if you assign them directly to an invoice or you build an assembly. Take a look at this example:

 

Inventory Part QTY 1 AF002

 

There is nothing wrong with the process you're doing. However, if you want to reduce the quantity for an inventory part and not the assembly itself, use the second example I've shown you.

 

Assign the items in the BOM individually on the sales transaction. It should look like this:

 

To learn more about assemblies and how to use them, see the following links:

Let me know if you have any other questions about this. I'll be right here to help you with any inventory concerns and all other things related to QuickBooks. Have a lovely day!

esrperf2020
Level 1

Inventory Assembly item not deducting BOM Inventory items from Inventory

Ok , I see , my problem is that we sell inventory assembly items in market places like Ebay , Amazon and our own website , we use the QuickBooks web connector to import those orders into QuickBooks , those orders come as sales orders and then we convert them into invoices , so I am trying to figure out how to be able to deduct from our inventory those inventory items that are part of the assembly items . 

JonpriL
Moderator

Inventory Assembly item not deducting BOM Inventory items from Inventory

Hello @esrperf2020,

 

Let me share additional information about how a sale of inventory assemble affects the quantity on hand of your items.

 

Since the inventory assemble has its own quantity, it will deduct with its quantity, not on the items created with the assembly. With this, you can consider manually deducting the quantity of the items under the assembly after making a sale.

 

But please be informed that we do not recommend utilizing this method to avoid confusion once you review your reports for accounting reasons. To add, you can read more about assemblies with the articles shared by my colleague above.

 

Lastly, I've got you this helpful reference for a compilation of articles you can use while working with your inventory: Manage Inventory in QuickBooks Desktop.

 

If you have any other questions, please let us know by leaving any comments below. Stay safe and well!

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