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Level 2

Inventory Inputs, Jumps

Dear Team,


I need to know the basic of Inventory Management in QB Enterprise Desktop.


1) How Inventory of Warehouse (WH) determined? Does Inventory takes inputs from Fulfilled & Unfulfilled Sales Order, Invoices?


2) When an Item is SHORT or Sales Returns, does this changes the WH Inventory?


3) What are the ways to fix the jumps in WH Inventory?


4) Do we need to create separate Sales Order for ADD ONs of Items which are picked after the original Picked Items ( different dates)?


Please guide.






3 Comments 3
QuickBooks Team

Inventory Inputs, Jumps

I'd be delighted to guide you on how inventory works in QuickBooks Desktop (QBDT), Bagya.


To answer your first question, inventories are input once the sales order or invoice is fulfilled. 


Secondly, yes, once the item is short or returned, it'll automatically update your inventories. I recommend running your inventory reports to keep track of your inventory status. Simply go to the Reports menu, select Inventory, and run the Inventory Stock Status by Item report.


Thirdly, you can use an inventory adjustment to fix jumps in your Warehouse inventory. You can also use this method for your returned items or adjust the price and quantity of them. Please feel free to utilize this article for the complete details: Adjust your inventory quantity or value in QuickBooks Desktop.


Lastly, to keep your records accurate, you'll want to create a separate sales order for your add-on items. You can also edit your previous sales order and change the date. Nonetheless, I'd highly recommend working with your accountant. They'll be able to guide you on other ways in effectively handling your inventories.


Furthermore, please know that QBDT uses FIFO (First In, First Out) inventory method. This means the first items you received are sold first. You can utilize these articles to learn more about this: 


Let me also add this link that can help you track your inventories  seamlessly: Set up Advanced Inventory.


You're always welcome to get back to me if you have other follow-up questions about inventories or with your QuickBooks. Fill me in by leaving a response to this thread. Have a good one and keep safe!

Level 2

Inventory Inputs, Jumps

How to define Inventory Jumps? 

What are the reason for Inventory jumps or fluctuations?


QuickBooks Team

Inventory Inputs, Jumps

Thank you for adding more details about your concern, Bagya1111.

Let me help and provide some information about inventory concerns.

Unexpected increases or decreases in inventory are referred to as inventory jumps or fluctuations. This can happen for a variety of reasons. Damage, defects, spoilage, theft, shifting consumer tastes, and so on are examples of these.

In case this may happen, I suggest consulting with your accountant to guide you on how to handle this situation. This ensures your records are in shipshape.

For additional resources, the links below outline the complete steps on how to utilize the Troubleshoot Inventory tool as well as the steps to resolve negative issues.



This reference contains topics about managing inventory, products, and services in QuickBooks: Self-help guide. Click on the link for the article to view the complete details about the resource.


Reach out to me again if you have additional concerns about inventory. I’ll be around to get this taken care of for you. Enjoy your day.

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