Is there a way we can tag a vendor invoice not to be paid

Adubner · ‎December 07, 2022

In QB advance is there a way to tag an invoice not to be paid? for example if we have a discrepancy with an invoice and we want to skip it but want to make sure its not paid until we resolve it how can we mark it so that someone else doesn't come in when paying invoices and marks it to be paid thinking we skipped it.

SirielJeaB · ‎December 07, 2022

Welcome to the Community, @Adubner. I'll be glad to help you with this.

The option to tag a vendor invoice as unpaid isn't available in QuickBooks Online. You may, however, utilize a memo as a workaround to indicate that the transaction is unpaid. This way, other members of your team will be aware of the unpaid status and will not pay the transaction until it is resolved. Please see the screenshot below.

If you need to track bills and record your payments, you may refer to this article: Enter and manage bills and bill payments in QuickBooks Online.

Kindly click the Reply button below if you need further assistance with managing your bills in QuickBooks Online. We're available 24/7. Have a great day.

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SirielJeaB · ‎December 07, 2022

Welcome to the Community, @Adubner. I'll be glad to help you with this.

The option to tag a vendor invoice as unpaid isn't available in QuickBooks Online. You may, however, utilize a memo as a workaround to indicate that the transaction is unpaid. This way, other members of your team will be aware of the unpaid status and will not pay the transaction until it is resolved. Please see the screenshot below.

If you need to track bills and record your payments, you may refer to this article: Enter and manage bills and bill payments in QuickBooks Online.

Kindly click the Reply button below if you need further assistance with managing your bills in QuickBooks Online. We're available 24/7. Have a great day.

Adubner · ‎December 08, 2022

Thank you so very much, i was going crazy trying to figure this out. Have a great day

Jovychris_A · ‎December 08, 2022

On behalf of my colleague, you're always welcome, @Adubner.

We're happy that you're able to get a great workaround to show the vendor bill as unpaid.

If you need QuickBooks assistance, please don't hesitate to post a new concern to the Community. We're always here to lend a hand. Keep safe and more power to your business!

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Is there a way we can tag a vendor invoice not to be paid