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Axis 1717
Level 2

Issues with custom form

I have created a custom estimate form in "Custom form styles" I have already made that form as default. But when I create a new estimate it does not use that form. 

Can someone help with this issue?

 

Solved
Best answer December 04, 2022

Best Answers
Archie_B
QuickBooks Team

Issues with custom form

Good day, Axis 1717.

 

Allow me to provide some insights and steps to resolve this issue so you can begin using personalized sales forms in QuickBooks Online.

 

It's possible that you've switched to the new estimate and invoicing experience, which explains why the custom forms styles tab is no longer available in your settings. 

 

With the new version of estimate and invoice experience we can update and personalize your forms as you create them. The form contains all of the tools you need to customize invoices and estimates. That means, you no longer need to manage templates because all of the options are available on each form. QuickBooks keeps track of your preferences and applies them to your next estimate or invoice.

 

To see which experience you have: 

 

  1. Click on + New.
  2. Select Invoice or Estimate.
  3. If you see “New” by the form title, then you’re currently using the new experience.

 

To switch to the old experience:

 

  1. Click on + New.
  2. Select Invoice or Estimate.
  3. Tap Old layout.

 

 

If you're still using the old experience and custom form styles aren't available, I recommend contacting our Customer Care Team to investigate further. They have the tools to securely access your account and investigate why this is happening.

 

I've added this article to learn more about personalizing sales forms in the new version and old experience: Customize invoices, estimates, and sales receipts in QuickBooks Online.

 

Let me know if you have additional questions about customizing invoices and estimates in QuickBooks. I'll be here to help. Have a great week!

View solution in original post

6 Comments 6
GlinetteC
Moderator

Issues with custom form

I can help you figure out why the Custom Estimate template doesn't automatically apply when creating a new estimate, Axis 1717.

 

A browser issue might have caused the template not to apply when creating a new one. I'll share some steps that can help fix this.

 

Let's start switching to an incognito or private session. Use these keyboard shortcuts depending on the browser you're using:

 

  • Ctrl Shift for Google Chrome
  • Ctrl Shift P for Firefox
  • Control Option +if you're using Safari

 

If it works,  clear your browser’s cache to speed up the loading process of the QBO website and for the system to start fresh. Otherwise, switch to another browser if the issue persists.

 

You can also contact our phone and chat support teams if you're still getting the same issue when using it on a private browsing session.

 

Moreover, if you want to add specific information to your sales forms, you can use this article for complete instructions: Customize invoices, estimates, and sales receipts in QuickBooks Online. It also includes steps to personalize your email message and set a default custom template.

 

You can add a comment if you have additional questions about managing your custom templates. I'll be around to help.

Axis 1717
Level 2

Issues with custom form

I have tried all these steps, and it did not help.

Do you think it could be because I have just purchased quickbooks, and I don't have full capability. 

 

Even my general menu looks different than the tutorial videos.

 

I don't have "custom form style in my drop down menu, even though I have a Essential membership.

 

Screenshop

 

 

Axis 1717
Level 2

Issues with custom form

I have tried all these steps, and it did not help.

Do you think it could be because I have just purchased quickbooks, and I don't have full capability?

 

Even my general menu looks different than the tutorial videos.

 

I don't have "custom form style" in my drop down menu, even though I have a Essential membership.

Axis 1717
Level 2

Issues with custom form

Can anyone help with this?

 

Archie_B
QuickBooks Team

Issues with custom form

Good day, Axis 1717.

 

Allow me to provide some insights and steps to resolve this issue so you can begin using personalized sales forms in QuickBooks Online.

 

It's possible that you've switched to the new estimate and invoicing experience, which explains why the custom forms styles tab is no longer available in your settings. 

 

With the new version of estimate and invoice experience we can update and personalize your forms as you create them. The form contains all of the tools you need to customize invoices and estimates. That means, you no longer need to manage templates because all of the options are available on each form. QuickBooks keeps track of your preferences and applies them to your next estimate or invoice.

 

To see which experience you have: 

 

  1. Click on + New.
  2. Select Invoice or Estimate.
  3. If you see “New” by the form title, then you’re currently using the new experience.

 

To switch to the old experience:

 

  1. Click on + New.
  2. Select Invoice or Estimate.
  3. Tap Old layout.

 

 

If you're still using the old experience and custom form styles aren't available, I recommend contacting our Customer Care Team to investigate further. They have the tools to securely access your account and investigate why this is happening.

 

I've added this article to learn more about personalizing sales forms in the new version and old experience: Customize invoices, estimates, and sales receipts in QuickBooks Online.

 

Let me know if you have additional questions about customizing invoices and estimates in QuickBooks. I'll be here to help. Have a great week!

steve_wds
Level 1

Issues with custom form

I have a similar problem. I am using Quickbooks Online w/ the "new" experience.

 

I want to change the word "Estimate" to "Quotation" in my form. It is my understanding that Quickbooks will always say "estimate" internally but I want the word "Quotation" to appear on the form.

 

When I create a New Estimate, I click "Manage" and go to "Design". There, I can use a default option called "Modern" or I appear to have the option to use custom templates that I have created (called "Quotation"). However, the "Design" menu says "These templates aren’t fully supported. Customizations and preview may work differently. Go to ‘manage’ to edit.". I can click on these but nothing happens, and when I leave and come back "Modern" is re-selected.

 

The only change I made to the form was to change the word "estimate" to "quotation", so I don't believe I've introduced anything weird.

 

Thanks

Steve

 

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