items on purchase orders do not populate report

Let's run other reports showing the data you need, Florina.

I can show you how to run the Open Purchase Orders Detail report if the transactions are still open. Then, we can customize the report to show the items and quantity on hand on the purchase orders. 

Here's how: 

1. Click the Report menu.
2. Choose Purchases and select Open Purchase Orders Detail. 
3. Click Customize Report. 
4. Under the Display tab, search for Item under the columns field.

I'm attaching these articles here to guide you along the way in managing your purchases and vendor transactions: 

• Accounts Payable workflows in QuickBooks Desktop
• Customize reports in QuickBooks Desktop

If you need help with other tasks in QBDT, click this link to go to our general topic with articles.

Keep me posted if you still have questions or concerns with purchase orders. I'll be around to help. 

Thank you for your answer. I must be asking the wrong way. 

I am looking for a report that  reflects items on hand and items on sales order and items on purchase orders   - all this columns in one report by item or by vendor. 

What you described is Open purchase order and following your instructions by customizing the report from the purchase order reports, i do not see where i can find Items on sales order or items on hand 

 Thank you,

Florina

Thanks for coming back to us, @Florina.

In QuickBooks Desktop (QBDT), we can pull up the Inventory Stock Status by Item to show the on-hand items, sales orders, and purchase orders.

Here's how:

1. Go to the Reports menu.

2. Hover over Inventory, and then choose Inventory Stock Status by Item.

3. Click the Customize Report button at the top.

4. Click the Display tab.

5. Under the COLUMNS, Select the Item, Pref Vendor, On Hand, and On PO to put a checkmark.

6. Hit OK once done.

I also encourage you to view this article to learn more about how to personalize reports in QuickBooks: Customize vendor reports.

Additionally, you can memorize reports to save current customized report settings to be available for future use.

Please keep me posted if you have any other questions with reports in QuickBooks. I'm more than willing to help.