Memorized transaction assigns check numbers when ACH

Chiromom · ‎March 09, 2020

I would love to use the reminders to enter my regular transactions but many of my items are ACH or draft transactions. QuickBooks always assumes they are checks and automatically assigns a check number when it puts it in the ledger and I have to remember to delete it or the next time I print checks my numbers are off. Which is an extra step. There should be some way to just prior to entering it or in set up to indicate (it is not a check). There should be someway to enter an ACH or draft. Any suggestions?

BigRedConsulting · ‎October 20, 2021

@Chiromom

RE: There should be some way to just prior to entering it or in set up to indicate (it is not a check). There should be someway to enter an ACH or draft. Any suggestions?

Yes, before you memorize or re-memorize the check, put something like "ACH" in the check number field. When it's later recorded, it'll still have that value.

Tip:

To update your existing memorized transactions:

- From the memorized transaction list, double-click a transaction to open it.

- Make changes to it, such as putting ACH in the number field.

- Press Ctrl-M to memorize it.

- You'll see a popup message that asks, "Would you like to replace..." (the existing memorized transaction)

- Click the Replace button.

- Then close the transaction window without saving it.

View solution in original post

Mark_R · ‎March 09, 2020

Welcome to the Community, @Chiromom.

At this time, QuickBooks will automatically assign check numbers even the transactions are ACH or draft.

I can see how seamless your work will be if you can enter transactions for ACH alone. However, the best that we can consider right now is to delete those ACH transactions as what you've performed.

But I want to let you know that your voice matters and I'm submitting feedback directly to our product engineers for consideration. For now, you can visit our blog site so you'll be able to get the latest news about QuickBooks and what our Product Care Team is working on.

Please keep in touch if there's anything else I can do to help you succeed with QuickBooks. I've got your back. Have a great day!

Chiromom · ‎March 11, 2020

I made this suggestion over 8 years ago and feel like we are no closer to a solution. By having this limitation in the software it makes this page no more than a pop up reminder to pay bills for people who do drafts and automatic transactions. People as well as businesses are migrating away from CHECKS and have been for years it would seem this would be a priority. I used to purchase new QuickBooks software every 3 years but now pay a huge fee every year because of the subscription program. In the work that I do I see no benefit other than online backups and would assume some of this money would be going into R&D and fixing antiquated features in the software. When you go into the memorized transaction there are fields that you populate with your preferences. It would make sense to have a box there to indicate your payment mode for each transaction and if you select ach/draft the system wouldn't assign it a check number. Thank you for listening and for replying back to me and I would appreciate you sharing with the Team.

concordchris · ‎October 19, 2021

Actually deleting the ACH transaction because it has a check number is not a good solution. Until Quickbooks resolves this issue, edit the check number out of the transaction.

BigRedConsulting · ‎October 20, 2021

@Chiromom

RE: There should be some way to just prior to entering it or in set up to indicate (it is not a check). There should be someway to enter an ACH or draft. Any suggestions?

Yes, before you memorize or re-memorize the check, put something like "ACH" in the check number field. When it's later recorded, it'll still have that value.

Tip:

To update your existing memorized transactions:

- From the memorized transaction list, double-click a transaction to open it.

- Make changes to it, such as putting ACH in the number field.

- Press Ctrl-M to memorize it.

- You'll see a popup message that asks, "Would you like to replace..." (the existing memorized transaction)

- Click the Replace button.

- Then close the transaction window without saving it.

2007pete · ‎September 27, 2022

This works great for ACH. Also I never new you could save changes to a memorized transaction that way, I would also have to create a new transaction and then save it.

Thanks!

kucelkj · ‎August 17, 2023

I totally agree with what you said and well put by the way. I'm constantly removing check numbers and its frustrating!

PaysTooMuch

Obviously that money is going to shareholders and CEO's. They are definitely not "fixing" anything that they have broken in the past 10 years. it's just not going to happen.

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Memorized transaction assigns check numbers when ACH