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We (non profit) are starting a capital campaign that will have pledges spread over several years.  FASB 116 says pledges should be taken in the year they are received not when cash is received.  Thus, I expect that I can make an invoice for each pledge but have the terms reflect the due date of the pledge.  If a pledge is due in one year I change the terms to 365 days and for the next year year the terms would be for 730 days.  This way I can report on unfilled pledges in an A/R report.


1 Comment 1


Hello there, tpstark,


An invoice for the pledge is a final sale and can impact your entries and reports in QuickBooks. You can create an estimate instead as it is a non-posting transaction and doesn't impact your financials. 


To create an estimate, you need to make sure the Estimates feature is turned on.

  1. Sign in to the QuickBooks company file as Admin.
  2. From the QuickBooks Edit menu, select Preferences.
  3. On the left pane, choose Jobs Estimates then go to the Company Preferences tab.
  4. Select Yes to the question "Do you create estimates?"
  5. Select OK.

To create this entry:

  1. From the Customers menu, select Create Estimates.
  2. On the Customer: Job drop-down, select a customer or customer job.
  3. Fill in the relevant information at the top of the form like the Date and Estimate #.
  4. In the detail area, select the item(s) you propose to do or include as a sale. 
  5. (Optional) If you want to apply for a discount, you need to create a discount item.
  6. Click Save Close.

Creating an estimate is part of your usual A/R workflow in QuickBooks Desktop. To see the complete list of workflows and other customer-related transactions, please refer to Accounts Receivable workflows in QuickBooks Desktop.


Upon sharing this solution, I still suggest consulting with your accountant. He/She might have specific instructions on how to handle the pledge. This is to ensure you have accurate records of your books.


Let me know if you need additional information by commenting below. I'm always right here to help.

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