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chuck27p
Level 3

Project tracking hours missing from employees

I have been using projects to get a better sense of profit margin on projects. When entering a bill from a contractor, I use the ITEMS and add individual products/services and associate with a project, which is working. However, we have a separate payroll provider (gusto) for our employees. Because they are paid from Gusto and only a total number is pushed over to QBO, there is no tracking of employee hours in QBO. Thus, the profit margin is not accurate. Any ideas how to approach this? Is there a way to enter hours each month from our employees without entering a bill or an amount owed since they are paid a salary?

 

1 Comment 1
RheaMaeH
QuickBooks Team

Project tracking hours missing from employees

Thank you for reaching out regarding project tracking and profit margin calculations in QuickBooks Online (QBO), chuck27pI understand your desire to accurately track employee hours and improve your project's profit margin reporting. Allow me to share some insight to address your concerns.

 

In QBO, accurately reflecting labor costs in profit margin calculations requires associating employee hours with a monetary value. Simply entering hours worked without a corresponding cost will not impact profit margins, as the system needs a financial transaction to include in its calculations.

 

It’s essential to create a bill or check to ensure employee hours are associated with a monetary value, which will allow us to reflect these costs in our profit margin calculations. This step is crucial for providing a clear and accurate picture of project profitability.

 

For a more comprehensive understanding of tracking labor costs and profitability by project in QBO, I recommend reviewing this helpful article: Track hourly labor costs and profitability by project in QuickBooks Online.

 

I hope this information helps you address your concern. If you have further questions or need assistance tracking employee hours or another aspect of QuickBooks, please don't hesitate to reach out. I'm here to help ensure financial reporting is as precise and insightful as possible.

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