Hey there, @Jackie163.
I'm concerned about what you have gone through dealing with this employee embezzlement. I know how uneasy it can be when this happens. I want you to know that I'm here to help you run reports that will help uncover this crime.
I recommend pulling up the Employee Sick & Vacation History report. This report shows you the sick and vacation accrued for each paycheck, which allows you to determine how accruals were changed over time.
- From the Reports menu, choose Employees & Payroll.
- Choose More Payroll Reports in Excel and then Employee Sick & Vacation History.

- Select Custom, then enter a From and To dates.
- Click Get QuickBooks Data.
You may check this article for other related time off reports: Sick and Vacation Report for Employees.
Then, run the Employee Earnings Summary report. This one gives you the total earnings for each employee for a specific period. It also provides information how much is deducted from gross pay and for which taxes. Then, click on the amount under the Medical Insurance item to drill down transactions. This helps you identify when this item was missing from the employee paychecks.
Here's how:
- Click the Reports tab at the top menu bar.
- Hover your cursor to Employees & Payroll, then select Employee Earnings Summary.

- Choose the date range.
- Click on the amount under the Medical Insurance item. This will open the Transactions by Payroll Item report.
- Under the Amount column, you can pinpoint which paychecks the item is zeroed out.
You'll also want to save the current customization of your reports. This way, you can access them right away later on.
Try that out and let me know how it works for you. If you need any help with running payroll reports, please don't hesitate to reach back out to us. We'd be happy to help. Have a wonderful day!