HELP with imputing a credit from a vendor in Quickbooks for MAC 2011

Hello there, @gpoulos.

I'll make sure you can input credit from a vendor in QuickBooks Desktop (QBDT) for mac 2011 and help you manage your expense transactions accordingly.

Before we start, I'd like to verify if you encountered issues or errors while inputting the vendor credit in QBDT for Mac 2011. Any additional details are appreciated for me provide the appropriate resolution for this matter.

To enter a refund/credit from a vendor, you first need to tell QuickBooks about it. This records the credit in your Accounts Payable account. Here's how:

1. Go to Vendor.
2. Click the Enter Bills option. 
3. Select the Credit option at the top of the window.
4. Enter the information about the credit just as you would a bill. 

Once you're done, apply the credit to your bill (new) to reduce the amount you have to pay. Here's how:

1. Go to Vendors.
2. Click Pay Bills.
3. Select both the bill you want to pay and the credit you apply to it. If you don’t see the bill or the credit you’re looking for, choose All bills under Show.

Also, you may want to check out this QuickBooks Little Square page to know more about managing bills and vendor transactions in QBDT for Mac 2011: Bills.

Please feel free to leave a comment below if you have other concerns about managing vendor transactions in QBDT for Mac. I'm always ready to help. Take care, @gpoulos.

The bill was already paid in a previous month. 

I did the credit as a expense. Is that wrong? Below is the steps that I followed. 

Scenario 1: The vendor sends you a refund check for a bill that is already paid

1. Record a Deposit of the vendor check:
   1. Go to the Banking menu, then select Make Deposits.
   2. If the Payments to Deposit window appears, select OK.
   3. In the Make Deposits window, select the Received from drop-down and choose the vendor who sent you the refund.
   4. In the From Account drop-down, select the appropriate Accounts Payable account.
   5. In the Amount column, enter the actual amount of the Vendor check.
   6. (Optional) Enter a memo, check number, payment method, and class.
   7. Select Save & Close.
2. Record a Bill Credit for the refunded amount:
   1. From the Vendors menu, select Enter Bills.
   2. Select the Credit radio button to account for the return of goods.
   3. Enter the Vendor name.
   4. Select the Expenses tab and enter the Accounts on the original bill.
   5. In the Amount column, enter the appropriate amount for each Account (the amounts may have to be prorated).
   6. Select Save and Close.
3. Link the deposit to the Bill Credit: 
   1. From the Vendors menu, select Pay Bills.
   2. Check the Deposit that matches the Vendor check amount.
   3. Select Set Credits and apply the Bill Credit you created earlier then select Done.
   4. Select Pay Selected Bills, then select Done.

You're doing a great job on how to record the credit, @gpoulos. May I ask a screenshot? So I can identify and provide additional details if there is.

Know that we are always here to back you and support you along the way. I'll wait for you response, @gpoulos.

Attached is the screen shot and now after a reconciled the -45.25 is still showing in the vendor account. 

Attached is a second screenshot 

You are on the right track, gpoulos.

You did the right thing in recording the credit. Because you recorded a bill credit for the refunded amount, the 45.25 will appear in the vendor account. You can apply the credit to your next bill payment. When paying bills, you can only use one credit card at a time. Here's how it's done:

1. On the Pay Bills screen, select the bills and hit Set Credits.
2. Select a credit and click Done.
3. Repeat Step 3 until your bills are zeroed out, then hit Pay Selected Bills. This way, all your bills will mark as paid.

To learn more about vendor credits and paying bills in QuickBooks, check out these articles:

• Pay bills in QuickBooks Desktop.
• Remove or unapply a credit from an invoice or bill.

Know that our door is open 24/7 in case you need further assistance with managing your bill transactions. You can also mention me in the comment section below. This way, I'll be notified and can help you right away. Take care always.