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Adding a packing list to the process between the PI and the invoice will indeed help accurately track inventory, @HKS2019.
At the moment, the option to add a packing list between PI and the invoice is unavailable in QuickBooks Online (QBO). I'll provide a detailed explanation below.
Since estimates are non-posting transactions, any inventory added in estimates will not decrease the original quantity of the inventory item, which is why QB can't determine what stocks are not for sale yet. You can convert the estimate into an invoice to ensure that the quantity on hand is decreased. However, this inventory is considered for purchase, even if payment has not yet been received.
You can explore the QuickBooks Online apps store for third-party applications that integrate with QBO to help you hold stocks until you're ready to sell them to the customer. Here's how:
- Click the Apps on the left navigation. Then, select Find apps.
- On the search bar, enter the keyword of the application you want to find.
- Pick the correct application.
Also, you can click this link to find one: QuickBooks Online Apps Store.
You may want to learn the concept used by businesses that track inventory. Feel free to read this article: What is FIFO, and how is it used for inventory cost accounting?.
Please don't hesitate to reach out with any further questions about tracking your inventory process. Just click the Reply button below, and we're here to assist you promptly.
