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jmikewhittington
Level 1
posted
‎November 16, 2023 02:08 PM
last updated ‎November 16, 2023 2:08 PM

Manually enter upcoming charges vs download

I have about 10 transactions that are consistent each month (mortgage, insurance, etc.)  At the start of every month, I manually enter these charges since I know the amount and approximate date.

 

I have QBO setup to download transactions from my bank.

 

Sometimes I have duplicate transactions because the names don't match exactly.  For instance, my insurance company has a different number in the payee line every time.

 

Is it a good practice to still continue what I'm doing or is the best way to just let EVERYTHING download from the bank.  I have no problem letting it all download but it sometimes difficult to know your current balance and what transactions are about to hit.

 

Thank you

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1 Comment 1
SarahannC
Moderator
Moderator
‎November 16, 2023 04:34 PM

Manually enter upcoming charges vs download

Hello! I see the importance of handling the upcoming charges from your bank, jmike

 

What you did about manually recording the upcoming charges is also a good practice. However, since it's causing duplicate data due to different numbers in the payee line, you can wait for your bank to download all the transactions to match and categorize them easily.

 

However, if you continue with your current method, you can match them carefully using the Find match option. It'll help you find any duplicate in your data that keeps your records accurate and reliable.

 

  1. Go to the Transactions menu.
  2. In the For Review tab, click the transaction.
  3. Choose Find Match.
  4. Select the appropriate transaction you want to associate with it.
    find.PNG

 

Here are some articles that'll help you keep your bank data accurate regularly:

 

 

Be sure to post again if you need anything else handling charges from your bank and other bank data already in QuickBooks. I'm here to back you up. 

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