Receipt Management

Hi there, @machineshopmamma. I'll share some details about how you can associate your debit card to the bank account that's connected to your QuickBooks Desktop (QBDT) account.

You'll want to create a new account for your debit card in your chart of accounts. I'll gladly input the steps below so you can proceed. To begin, here's how:

1. Access your QuickBooks Desktop company.
2. Go to Company, and then select Chart of Accounts.
3. Below the list of accounts, click the Account dropdown button.
4. Click New and then enter the necessary details.
5. Once done, click Save & Close.

Once done, you'll want to link it to your bank account in your chart of accounts. Please see this article for more information about the process: Create subaccounts in your chart of accounts in QuickBooks Online.

Additionally, here's an article to help you manage bank transactions in QBDT: Add and match Bank Feed transactions in QuickBooks Desktop.

You can also check this page if you want to learn how to reconcile an account: Reconcile an account in QuickBooks Desktop.

@machineshopmamma, if you need further assistance linking your bank account to your QuickBooks, don't hesitate to click the reply button below. As always, I've got your back, and I'll be happy to assist you once again. Take care!

I am not sure you understood my inquiry.

When you scan in receipts the system sees the last 4 digits of the card used, whether it is a credit card or a debit card.

My inquiry is this...

How do I enter the debit card information so that the system knows that this card is associated with the bank account?

Hi there, @machineshopmamma.

We can enter the debit card information after we add an account to your QuickBooks chart of accounts. You can follow the steps above provided by my colleague. After that, we can associate it with the bank account by adding it as a subaccount.

Here's how to Add a subaccount:

1. Go to Lists and select Chart of Accounts.
2. Press your middle finger down on the right mouse button and choose New.
3. Select the type of account then click Continue.
4. Enter the accounts information
5. Check off the subaccount checkbox.
6. Select the main account.
7. Save & Continue.

You can visit this article to know how to create rules to help QuickBooks match your Bank Feeds transactions: Create rules to categorize transactions in QuickBooks Desktop.

Feel free to drop by the Community whenever you have further concerns regarding your receipt management. Stay safe!