Reimbursing an Employee and Billing the Customer for the Charge

I appreciate you for providing me with the complete details, @SV97. I want to share information on properly tracking billable expenses and reimbursing your employees.

Creating an expense for your employee as billable and reimbursing them can be done separately in QuickBooks Online. The reimburse option on the expense page is not available, you'll need to reimburse the employee through payroll instead.

Here's how you can create an expense and mark it as billable.

Step 1: Turn on the Billable Expense feature:

1. Go to the Gear icon in the upper left and select Account and Settings.
2. Hit on the Expenses tab.
3. From the Bills and Expenses section, click on Edit. Then, enable the Make expenses and items billable option.
4. Click Save to save the changes.

Step 2: Create a billable expense:

1. Go to + New and choose Expense.
2. Choose the payee.
3. Input the description and amount of the expense, and then check the Billable checkbox.
4. In the Customer column, pick the customer you'd like to bill for this expense.
5. Enter all the necessary details, then click Save and close.

Then, here's how you can reimburse your employees.

1. Go to Payroll, then click on Employees.
2. Choose your employee.
3. From Pay types, click on Edit.
4. Scroll to the Additional Pay Types section and Select Reimbursement.
5. Hit on Save.
6. Once done, add it to your paycheck when you run the payroll.

Furthermore, I'll share these links as your further reference in running payroll in QBO:

• Set up and manage payroll schedules
• Set up your company payroll for direct deposit
• Add pay history to QuickBooks Online Payroll

Keep in touch if you have other questions about running payroll in QBO. The Community is more than willing to lend you a hand. Stay safe, and have a great day ahead.

@SV97 

Consider having a 3rd party expense management app to integrate with QBO.