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Level 1

Setup question

Is there a way to change the automatic order of the lines recorded in Journal Entry?

I transfer data from Sage Timeslips, it records it as follow:

A/R                 Debit

Income acct Credit


My company is a cash base and the Balance Sheet report is not accurate, but only the accrual reporting is correct.

 It seems like if I switch to record it like this (below) it fixes the issue.


Income acct Credit

A/R                 Debit 


Any suggestions?

2 Comments 2
QuickBooks Team

Setup question

Hi there, NRomyn.


Welcome to the Community.  I'm here to get you pointed in the right direction for determining how to change the order.


At this time, we don't have an option to change the set up on how QuickBooks will receive the data coming from third-party software. In cases like this, it would be a good idea to reach out to Sage Timeslips' Customer Care Team.


They should have the necessary resources to help you change the order of your entries to guarantee that QuickBooks will receive it the way you want it.


Keep me posted with the result, I want to make sure this is taken care of.

Level 15

Setup question



Please Learn from this Input.



You are not using QB properly; you Avoid JE for anything with names. You avoid that for AR, AP, QB payroll, QB Inventory, Sales and Sales taxes.


"My company is a cash base and the Balance Sheet report is not accurate, but only the accrual reporting is correct."


Exactly. What you did is Bypass everything to do with the Functions, the reporting, and you just bypassed cash vs accrual basis reporting.


AR is an Invoice, credit memo or Receive Payment for that specific customer name.


Timeslips should never be sending JE for AR. The first line is called Source. The other, distributions lines, are Target. The JE would typically start with a Debit. But they have this totally messed up for your needs. Time is a Task entry, not a Sales, yet.


Have you looked at a better tool? QB has Timesheet provisions. I believe they bought or partnered with TSheets, as well, if you really need some third-party tools and cannot use QB directly.

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