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Andrew142
Level 2

Sold non inventory items that were coded incorrectly and now do not show up as Cost of Goods Sold. How to correct past items?

I was reviewing QuickBooks Online today and noticed that the non-inventory items we have sold were coded incorrectly and do not reflect as Cost of Goods Sold. 

 

I updated QBO so that they will now show properly as COGS, but I need to correct the rest of the entries from this year. Every article I read or video I watched tell me how to do it by correcting my inventory or making a journal entry. It is my understanding that it is better to update the invoices than to do a journal entry. It was not inventory, so that process will not help. 

 

When I go back to try to update one of the items we sold, there really isn't a way to update it to what I want as it is already coded to what we used previously. The Product/Service on the invoice is Parts, which is the same thing I use now that it has been corrected. Do I need to change it from Parts to something else then back again? It seems that there would be an easy to do this. 

 

Thank you

3 Comments 3
CarlSJ
Moderator

Sold non inventory items that were coded incorrectly and now do not show up as Cost of Goods Sold. How to correct past items?

Transactions associated with Non-inventory items don't reflect the Cost of Goods Sold (COGS) in QuickBooks Online (QBO), @Andrew142. Let me share why.

 

Once you sell a non-inventory item, it'll only affect the income account. If you associate COGS as your Expense Account for your non-inventory item, this will only affect the account when you purchased this item.

 

On the other hand, when updating invoices, note that it won't impact invoices with non-inventory items as these are expenses at the time of purchase. 

 

The best thing to do is adjust the bills used to purchase the non-inventory items or create a Journal Entry. However, creating journal entries requires an accountant's advice for accurate financial data.

 

Furthermore, you can personalize your reports in QBO and focus on the areas that matter to your business.

 

I'll be here to help with any other questions about non-inventory items and COGS. Take care.

Rainflurry
Level 15

Sold non inventory items that were coded incorrectly and now do not show up as Cost of Goods Sold. How to correct past items?

@CarlSJ 

 

"I'll be here to lend a hand if you require any other queries with reflecting sold non-inventory items as COGS. "Take care."

 

Your customer asked how to fix an issue which you completely failed to address.  Are you AI?  

Rainflurry
Level 15

Sold non inventory items that were coded incorrectly and now do not show up as Cost of Goods Sold. How to correct past items?

@Andrew142 

 

"Do I need to change it from Parts to something else then back again? It seems that there would be an easy to do this."

 

Making changes to invoices has no affect on invoices with non-inventory items on them.  Non-inventory items are expensed when purchased, so you need to change the bills used to purchase the items or create a journal entry that debits COGS and credits the GL account(s) that were used on the incorrectly-coded items.      

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