stock adjustment qty

Good day, golden2010.

I can help share some information about inventory adjustment in QuickBooks Online.

QuickBooks automatically creates the Inventory Shrinkage account when making inventory adjustments and uses this account to record all changes and adjustments. 

If you wish to use another account, I recommend reaching out to your accountant to guide you on a specific account to use. This ensures your books are updated.

To give you more insights about tracking inventories and the default accounts in QuickBooks Online, please visit these links:

• Inventory Management.
• Manage default and special accounts in your QBO chart of accounts.

I'll be right here to keep helping if you need more help with inventory management in QBO.

Select Suppliers and then Stock Activities. ...
Select Stock and then select Adjust Quantity/Value on Hand.
Select the Adjustment Type ▼ dropdown, then select Quantity, Total Value, or Quantity and Total Value. ...
Enter the Adjustment Date.

HP Instant Ink

1. Determine the Type of Adjustment Needed:

   • Quantity Adjustment: Use this when you need to adjust the quantity on hand due to reasons other than sales or purchases (e.g., breakage, discrepancies after an inventory count).
   • Total Value Adjustment: Use this when you want to adjust the total value of your inventory (affected by factors like seasonal demand or spoilage).  value.

2. Set Up an Inventory Adjustment Account:

   • Create a separate account in your chart of accounts to track adjustments. You can name it “Inventory Adjustments.”
   • To set up the account:
     • Go to Company and then Chart of Accounts.
     • Select the Account ▼ dropdown, then choose New.
     • From the Other Account Types ▼ dropdown, select Cost of Goods Sold.
     •  1.

3. Adjust Your Inventory:

   • Navigate to Vendors and then Inventory Activities.
   • Select Adjust Quantity/Value on Hand.
   • Choose the appropriate adjustment type:
     • Quantity: Adjust the quantity only.
     • Total Value: Adjust both quantity and total value.
   • Specify the adjustment account you set up earlier.
   • Enter the adjustment date and any relevant reference number, customer, job, or class.
   • Select the items you want to adjust and input the new quantity or value.

4. Impact on Financial Statements:

   • Balance Sheet:
     • Inventory Asset: The adjustment affects the inventory asset account. If you decrease inventory, the asset decreases; if you increase it, the asset increases.
     • Inventory Adjustments: The adjustment account (e.g., “Inventory Adjustments”) records the change.
   • Income Statement:
     • Cost of Goods Sold (COGS): When you adjust inventory, COGS is impacted. If you decrease inventory, COGS decreases; if you increase it, COGS increases.
     • Inventory Shrinkage: This account reflects the difference between the actual inventory and the recorded inventory.

Remember to consult with your accountant for specific guidance based on your business needs. Properly adjusting inventory ensures accurate financial reporting and helps maintain the integrity of your records

It's common to find discrepancies between physical inventory and what's recorded in QuickBooks due to losses or unrecorded transactions. QuickBooks has a feature to adjust these quantities, but choosing the right account is crucial to reflect these changes accurately in your financial statements.

Steps to Solve:

1. Inventory Quantity Adjustment:

   • Go to the Inventory Quantity Adjustment feature in QuickBooks.
   • Select the items that need adjustment and enter the correct quantities.

2. Choosing the Correct Account:

   • Inventory Shrinkage is the typical account to use for losses or unrecorded items. It adjusts the inventory value and records the loss as an expense.
   • This adjustment will decrease your inventory asset on the balance sheet and increase expenses on the income statement, accurately reflecting the loss.

3. Recording Reasons:

   • Use the memo field to note the reasons for the adjustment (e.g., loss, theft, or unrecorded transactions).

Impact on Financial Statements:

• Balance Sheet: Inventory value decreases.
• Income Statement: Expense increases, reducing net income.

Additional Advice: If stock taking every day, consider using barcodes and a third-party app like Warehouse 15.  It will help to do paperless stock take, and if you were dragging the product boxes to the desktop you will not need either, you will be able to perform stock taking on site, near the shelves, utilize item barcodes, and have that info automatically reflected in QBO via Adjustment document.

For more details, you can check out the Cleverence Warehouse 15 solution.

Hope this helps!