Showing results for 
Search instead for 
Did you mean: 
Level 3

tracking coupons in Sales Receipts

I have advertisements in which we offer coupons for some value off from the purchase price.

we use simple cash registers and so enter daily sales as a customer "Register 1"

with service item "breakfast" used to record that registers breakfast sales. This is a TAX able entry and so I must enter the total minus sales tax. in this way the computing of sales tax can go on correctly (that's for another post).


After much reading of community posts and making a few experiments I have a method that appears to work.


1) create an expense account "60000 · Advertising and Promotion:Coupons" Tax-Line Mapping "Deductions:Advertising"

2) create a non-inventory part "coupon" set the tax code to Nontax, and the Account to your just created expense account "60000 · Advertising and Promotion:Coupons"

3) make sales receipt and add a line with item "coupon" QTY - the number of coupons, RATE the amount of the coupon as a negative number

Screenshot (31).png


this has the flexibility for multiple value coupons to be entered simply by changing the rate OR by creating different items if you want to track that way.

Screenshot (35).png

I have not figured out how to get the QTY out of the Sales Receipts for reporting.

anyone see a problem with this solution?


2 Comments 2
QuickBooks Team

tracking coupons in Sales Receipts

Hi there, MikeTLive.


I appreciate for taking the time to share with us how to track coupons in QuickBooks Desktop. 


To verify, do you need help in tracking coupons?  I'd appreciate it if you can reply in detail, so I can further check and work from there.


In case you need to learn some tips in managing your QBDT, you can always check our Help articles page. There, you can read some of our great resources and use them for future reference.


I'll be on the lookout for your reply. I got your back on this. Take care and stay safe.

Level 3

tracking coupons in Sales Receipts

looking for general feedback on my solution. looks like its solid.

Need to get in touch?

Contact us