vendors credits

You'll have to create a bank deposit to link the check to the credits, MGB4.

Here's how:

1. Go to the Banking menu, then select Make Deposits.
2. If the Payments to Deposit window appears, select OK.
3. In the Make Deposits window, select the Received from dropdown and choose the vendor who sent you the refund.
4. In the From Account dropdown, select the appropriate Accounts Payable account.
5. In the Amount column, enter the actual amount of the Vendor check.
6. Enter the remaining information in the Deposit.
7. Select Save & Close.
   
   
   

The steps above offset the vendor credit. To close the status of the credit, follow the instructions 2 and 3 from Scenario 3 in this article: Record a vendor refund in QuickBooks Desktop.

Leave a reply below or create a new post on the Community page if you have other inquiries. We're always here to help.

No, this does not work. I have tried that already. It does remove the credits. I need to apply the check to credits so the credits will be gone. 

Creating the bank deposit from your vendor's check is the first step, MGB4. After that, you need to link it to the bill to clear the outstanding amounts and close it.

Here's how:

1. Go to the Vendors menu, then choose Pay Bills.
2. Check the Deposit that corresponds to the Vendor check amount.
3. Click the Set Credits tab and apply the Bill Credit you created earlier, then tap Done.
4. Select Pay Selected Bills, then click  Done.
   
   
   

This thread is open if you have further questions about applying the check to your credits in your QuickBooks Desktop (QBDT).

That should say, "it DOES NOT remove the credits"

I have tried this. It does not work. I have no bills to pay for this company. The pictures you sent look nothing like what I have. QB Desktop ProPlus 2024. 

Hi there, @MGB4.

To assist you effectively, could you provide more details about the transactions you've entered? This will help us recommend the optimal workflow for applying the checks to the credits.

A screenshot will also help for best visual clarity, enabling us to see the specifics of the transactions you've recorded. If you're comfortable sharing a screenshot, please ensure that any private information or confidential data are blurred for privacy and security.

Please feel free to reply below. We'll always wait for your response.

I have entered credits for my vendor. Bills>hit credit>enter credit amount> save and close. I have about 15 credits for this vendor. I DO NOT have invoices for this vendor. I followed the directions, I can not go to pay bills and apply the 'check' to anything. The credits remain. I'm not sure what kind of screen shot you would like. I somehow need to apply the check to the credits. I just haven't found a way

I acknowledge the additional information you have provided, MGB4.

To record the check received from your vendor, you can create a bank deposit. Since the deposit cannot be directly linked to the vendor's credit, you can delete the vendor's credit after creating the deposit. This will ensure the refund is properly recorded and the vendor's credit is cleared.

To create the deposit, you can follow the step-by-step instructions shared by my colleague, @BabyB.

Alternatively, you can consider creating a Journal Entry (JE) to record the check and clear the vendor's credit. Please consult with your accountant to ensure the entry is accurate and aligns with best accounting practices for your business.

For further guidance, please refer to Scenario 3 that outlines The vendor sends a refund check that is not related to an existing bill: Record a vendor refund in QuickBooks Desktop.

Feel free to reach out if you need additional assistance or further clarification.