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pat114
Level 2

We have a credit balance in AP with vendor. We have applied invoices against the balance. The vendor just refunded us the remaining balance. How can I match the refund?

The refund was sent to us via the credit card we have on file with vendor.

Solved
Best answer April 17, 2025

Best Answers
Rainflurry
Level 15

We have a credit balance in AP with vendor. We have applied invoices against the balance. The vendor just refunded us the remaining balance. How can I match the refund?

@pat114 

 

New > Credit card credit.  Select the vendor under the 'Payee" drop-down.  Select the appropriate cc under 'Bank/Credit account'.  Under 'Category', select A/P and enter the amount of the refund.  That puts the refund on your cc so you can match it, and also creates a "bill" that can be used to clear the outstanding A/P credit.  To clear the A/P credit, go to New > Pay bills and apply the outstanding credit to the "bill" created by the credit card credit.  

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3 Comments 3
Rainflurry
Level 15

We have a credit balance in AP with vendor. We have applied invoices against the balance. The vendor just refunded us the remaining balance. How can I match the refund?

@pat114 

 

New > Credit card credit.  Select the vendor under the 'Payee" drop-down.  Select the appropriate cc under 'Bank/Credit account'.  Under 'Category', select A/P and enter the amount of the refund.  That puts the refund on your cc so you can match it, and also creates a "bill" that can be used to clear the outstanding A/P credit.  To clear the A/P credit, go to New > Pay bills and apply the outstanding credit to the "bill" created by the credit card credit.  

pat114
Level 2

We have a credit balance in AP with vendor. We have applied invoices against the balance. The vendor just refunded us the remaining balance. How can I match the refund?

THANK YOU!!

 

Have a great day!

Rainflurry
Level 15

We have a credit balance in AP with vendor. We have applied invoices against the balance. The vendor just refunded us the remaining balance. How can I match the refund?

Glad to help!

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