Would like to track the cost of repairs on each piece of equipment.

I got the help that you need in tracking the cost of repairs for your equipment, @Loggers.

You'll need to create a service item to be used on the expense transaction upon recording the repair's cost. After that, you can assign the item to your expense transaction.

Let's begin with creating a service item:

1. Go to Lists menu.
2. Choose Item List.
3. Click Item drop-down, then select New.
4. Choose Service.
5. Enter a desired name of the item and specific amount.
6. Choose the Account where you want to post your machinery maintenance expenses.
7. Press on OK.

For more details about managing items in QBDT, you can always refer to this link: Learn how to add, edit, and delete items in QuickBooks Desktop for Windows and Mac.

Once done, you can now assign the item to your expense transaction. In doing this, just add the item in the Item section of the expense. Please see the sample snip attached for your reference: 

Moreover, you can also use the Class Tracking option in QuickBooks Desktop to track machine maintenance expenses. This feature allows you to track segments you want to keep a close eye on.

You'll have to enable this in the system, so you can apply it to your entries. Here are some great links that you can check out, which provides the step by step procedure on how class tracking work together with some visual references:

• How to use class tracking in QuickBooks
• Find out how to track account balances using different classes in QuickBooks Desktop

Know that my doors are always open to assist you further if there's anything else that you need. I'd be happy to lend a helping hand. Cheers to a productive and prosperous day!

We use class tracking.  It's less work than the service items suggested here, and Journal Entries allow you to assign a class.

I thought you should put all repairs under Chart of Accounts/Repairs because this equipment is used for jobs?

Hello there, Carver Rock.

I'd like to share what I know about tracking maintenance repairs and machine expense.

Having it assigned for a specific account just like what my colleague mentioned above is one of the best way of tracking repair costs. This way, you can easily check through you chart of accounts for those entries. I'd also suggest consulting an accountant for the best option.

You can also take advantage of class tracking feature in QuickBooks that provides a customizable way to track specific expenses, categorize shared expenses across multiple accounts, and handle the accounting for one-off and occasional expenses that aren’t necessarily associated with a particular account type. Let me show you how to turn it on.

Here's how:

1. Open your company file.
2. Go to the Edit menu, then select Preferences.
3. Choose Accounting, then go to the Company Preferences tab.
4. Tap to check the box for Use class tracking for transactions.
5. If you want a reminder when you haven't assigned a class, select the Prompt to assign classes checkbox.
6. Click on OK once done.

I'm adding this article for your future reference and for more info about class tracking: How to use class tracking in QuickBooks.

Feel free to get back to me if you still have other questions about it. I got your back. Have a nice weekend!