Applying Credits to an invoice QuickBooks Desktop.

Thank you, GBR13, for providing such detailed information. I’d like to offer some valuable insights on how to apply credits to invoices from the previous month in QuickBooks Desktop (QBDT).

Firstly, it’s essential to understand that the date on the invoice will also appear in the Apply Credits window. If you modify the date on your invoice, the date in the Apply Credits window will automatically update to reflect this change. Therefore, I recommend carefully reviewing your open invoices to ensure you are selecting the correct invoice from the previous month, as it’s possible to unintentionally open a more recent one.

Additionally, for comprehensive instructions on creating a credit memo and refund check in QBDT, please refer to our guide: Give your customer a credit or refund in QuickBooks Desktop for Windows.

This thread is always open if you have other matters to discuss. If you need help managing your invoice layout in QBDT, get back to us in this conversation by clicking the Reply button. My team and I will always be around to lend you a hand any time you need guidance.

Please see the attached file.

Hello, there GBR.

May I know if the solutions provided by the previous representative didn't fix the issue? If you're having trouble sending the screenshot to pinpoint the problem, please ensure that the file size doesn't exceed 9MB and limit the attachment to only one file. I've added a screenshot for your reference:

In addition, once you've identified the correct process and understood how everything works, you can run a report that displays the credit and effectively filter the data based on your requirements. For further guidance, I've included this article for you: Customize Reports in QuickBooks Desktop.

If you have any other questions on applying credits to your invoices, we're always here to support so we can cover all your needs. Navigating your finances shouldn't be a hassle, and we're committed to making it as straightforward as possible for you. Have a nice day!

Please review the attached PDF.

@GBR13 

Change the invoice date to 9-6-24 and your income will hit as of that day.  The due date is only relevant for A/R reports.  

@GBR13 

Technically, if you're on cash basis, the income should be recorded in August since that's when you received the cash but QB Desktop does not handle that properly.    

Change the invoice date to 9-6-24 and your income will hit as of that day. The due date is only relevant for A/R reports.

Thank you for the reply.

I have been following the process of creating invoices and applying credits in the month after they are due for several years and the process has worked. I am missing something because I do not see where to change the invoice date.There is a setting in preferences that one can set new transactions to use today's date or the last entered date. Please let me know how to the invoice date.  Thanks again.

I will make the changes and mark your reply as the solution.

I do have a question about subscription QB Desktop in general if you have time.  If not, you do not need to reply because the question is off this topic.

Thank you for your help.

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