health insurance premium payment to insurance provider

Hi there, @klk90876. Thank you for reaching out to us on how to record health insurance payments to the insurance provider, and I'll make sure you're able to keep track of it.

To assign a liability account to specific insurance in your payroll settings, please follow these steps:

1. Click the Gear icon, then select Payroll Settings. 

   2. From the Payroll Settings page, tap Accounting.

3. From the Accounting Preference, that's where you can assign a specific liability account for insurance. You can also create a new liability account from this section

Once you have completed this step, you can proceed with writing a check to pay for the insurance. When recording the payment, make sure to use the account affected under the category details. This will ensure that the payment is correctly associated with the health insurance.

Additionally, it is important to record the invoice from the health insurance provider. This will help you keep track of your expenses and reconcile them with the payments made. Make sure to record the invoice using the appropriate account and provide any necessary details related to the health insurance provider.

I'm also adding this article to learn how to track where your company stands in terms of payroll expenditures: Run employee reports.

If you find yourself in need of assistance in managing your business transactions and processes, notify me by leaving a comment below. I will promptly respond to your inquiries. Cheers to a productive week!

Thank you for your quick reply.  I've read it and re-read it a number of times.  I know I may be making this too complicated, but I want it entered correctly so that we don't have problems come tax time. 

Under payroll liabilities for insurance I have:

Health Insurance

Dental Insurance

Vision Insurance

Group Term Life
When I look at the register, each of these are showing the premiums withheld from employee paychecks.  

All of these products are provided by the same company and the invoice from the insurance provider is broken down by product. For example, for one month, the total premiums might look like this (I have very few employees):

Health $2000

Dental: $100

Vision $25

Life: $15

When I receive the invoice, do I categorize the total premiums for each category under the corresponding payroll liability account or do I split the amounts? 

For example, let's make the math easy and say the company paid 50% and withheld 50% of the premiums from paychecks.  Would I categorize $1000 of the health insurance premium to the health insurance payroll liability account and $1000 to health insurance expense (and do the same for the other products)?  Or does the entire $2000 get categorized to one account. If so, which one - health insurance payroll liability account or health insurance expense?

Thank you again for your help!