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datavet
Level 1

How Do I Handle Vendor Bill with Previous Balance?

Hello!

 

I am unsure how to handle a vendor bill that has a previous balance.

 

For example:

1) On November 30, I receive a bill from a vendor for $100. I put the bill in QB, but neglect to pay the bill.

2) On December 31, I receive a new bill from the same vendor for $150, which includes the previous amount of $100 plus another charge of $50.

 

How do I enter the December bill correctly into QB? Do I enter only the December charges on the bill, and when I pay the full amount, select both the November & December bills? Or should I void the November bill and enter the full amount on the December bill?

 

Thank you for your help.

Using: QB Pro 2017 Desktop

6 Comments
Kendra H
QuickBooks Team

How Do I Handle Vendor Bill with Previous Balance?

Good evening, @datavet.

 

Thanks for posting your question here.

 

To ensure that your books are accurate, I'd suggest reaching out to your accountant first.

 

For now, you can void November's bill so you can still have a record of that, and then create a bill for the full amount.

 

To void a bill in QuickBooks Desktop, here's how:

  1. Open the transaction.
  2. Select the Edit menu, then Void Bill/Void Bill Pmt-Check.

 

Here's how to enter a bill:

  1. Choose Enter Bills and then select the vendor.
  2. Click on the date, go to the appropriate tab (Expenses, Items).
  3. Select the expense, enter the amount.
  4. When you're ready, pick Save & Close.

If you have any more questions, please don't hesitate to Reply to this thread. Have a good rest of your week!

 

 

datameister
Level 1

How Do I Handle Vendor Bill with Previous Balance?

Hi Kendra H,

 

That’s exactly what I needed to know.

 

Thank you very much!

MorganB
Content Leader

How Do I Handle Vendor Bill with Previous Balance?

I'm so glad to see you were able to get the assistance you needed here in the Community, datameister! You know where to come if you ever need a hand again in the future.

Curious George
Level 1

How Do I Handle Vendor Bill with Previous Balance?

My March bill for Electricity was $175.00 and I paid only paid $25. April bill is balance from March of $150.00 plus current usage $100.00. Total being $250.00. How do I enter the April bill?

Thanks!

Johncc85
Level 1

How Do I Handle Vendor Bill with Previous Balance?

Hi Curious George,

 

If I was doing the books, I would enter a New bill for April for $100. That way when you run the vendor payables, it will show 2 bills, March balance of $150 and April balance of $100. Be sure to review the statement for any fees or other charges.

rajeev1958
Level 1

How Do I Handle Vendor Bill with Previous Balance?

Thanks!

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