How to record a payment to a bill

Absolutely · ‎April 16, 2019

I entered a bill into vendors. But instead of paying the bill with my checking I paid the bill with my visa. How can I now post that payment to the bill without messing up anything or creating another bill?

MaryLandT · ‎April 16, 2019

Thanks for getting back to us, @Absolutely.

I'm here to help you set up your credit card account so you can track charges and expenses in QuickBooks Desktop.

Here are the steps you can follow:

Go to the Lists menu, then select Chart of Accounts.
Right-click anywhere, then select New.
Select Credit Card, then Continue.
Enter the credit card name in the Account name box.
Click Enter Opening Balance.
Enter the Ending Balance and Ending Date, then click OK.
Click Save & Close.

For more details about adding an account, feel free to read through here: Set up, use, and pay credit card accounts.

You're now able to set up your credit card account. If you have any other questions, just leave a comment below. I'd be happy to answer them.

View solution in original post

Anonymous · ‎April 16, 2019

Hi there, @Absolutely.

I'm here to help correct your bill payment without creating another bill. All you need to do is open the bill payment attached to the bill you created and change it to the correct account.

Here's how:

Locate the bill.
Then go to the Reports tab and click Transaction History.
Highlight the Payment and click the Go To tab.
This will open the bill payment check. Go to the Bank Account field and click the drop-down arrow to change it to the correct account. Click OK when prompted with the account change.
Once done, click Save & Close.

That should do it. If you need information about paying bills in the future, you can always refer to this article: Pay bills in QuickBooks Desktop.

Let me know if you have other questions about the bill payment. I'll be here to help.

Absolutely · ‎April 16, 2019

Thanks that is helpful for another issue.

But that will not work on this one.

I paid the bill using my credit card so I never enter anything towards the bill.

The bill is still sitting there as if I have never paid it.

The problem is this credit card isn't set up in quickbooks.

I'm still learning quickbooks.

MaryLandT · ‎April 16, 2019

Thanks for getting back to us, @Absolutely.

I'm here to help you set up your credit card account so you can track charges and expenses in QuickBooks Desktop.

Here are the steps you can follow:

Go to the Lists menu, then select Chart of Accounts.
Right-click anywhere, then select New.
Select Credit Card, then Continue.
Enter the credit card name in the Account name box.
Click Enter Opening Balance.
Enter the Ending Balance and Ending Date, then click OK.
Click Save & Close.

For more details about adding an account, feel free to read through here: Set up, use, and pay credit card accounts.

You're now able to set up your credit card account. If you have any other questions, just leave a comment below. I'd be happy to answer them.

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How to record a payment to a bill