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Belen
Level 1

matching invoices

Hello, how can i introduce a class when matching a payment with an existing invoice? When I match the payments I get to know whose payment was but lose info of which class it belongs to. I use "class" for specific projects in my accounting because I need to know Profit&Loss by client and by project. I have clients with several projects. 

3 Comments 3
BettyJaneB
QuickBooks Team

matching invoices

Hi there, Belen.

Thanks for joining the Community today. I'm here to provide details on introducing a class when matching a payment with an existing invoice.

 

When matching payments into QuickBooks Online, the class on the deposit will automatically override the class on your invoice. As a workaround, if the class on the deposit is incorrect, you can manually update it and add it in QuickBooks afterward.
Once done, you can delete the invoice in QuickBooks to make sure there aren't any duplicate transactions.

To do that:

  1. Click on Banking.
  2. Look for the transactions to be matched.
  3. Double-click the transaction.
  4. Click on the Add button.
  5. Enter the correct Class.
  6. Click on Add.

After that, open the existing invoice and delete the associated class.

For more details about adding and matching downloaded transactions, please refer to this article: https://community.intuit.com/articles/1773491.

This should keep you moving today, Belen. Please let me know if I can be of additional assistance. I hope you have a wonderful week ahead.

 

Belen
Level 1

matching invoices

Thanks Betty for your answer

 

However i still need help, I'm trying to get the report of Accounts Receivable by class, but I noticed that when an Invoice is made the automatic journal entry doesn't place the class of the account receivable, so even tough i can change the class when matching a payment with an existing invoice i can't get the report needed :(

 

And another issue, I noticed that when I use the "add" option for the payment of an existing invoice, as you suggested,  I loose that info in the Invoicing module...

 

So is there a way I can get the report of Accounts receivable by class?? 

BettyJaneB
QuickBooks Team

matching invoices

Hello there, @Belen.

I appreciate you clarifying that for me. I'd be glad to provide additional insight on this. 

 

Just to make sure we're on the same page, may I know what specific invoicing module are you referring to?

Also, when it comes with pulling up an Accounts Receivable Report by Class, this option is currently unavailable in QuickBooks Online. However, you can pull up the Transaction Detail by Account Report and customize it by Class.

 

Let me show you how:

  1. Click on Reports.
  2. Type in Transaction Detail by Account Report on the search box.
  3. Filter the correct date.
  4. Click on Customize.
  5. Select on Filter.
  6. Put a check-mark on the Distribution Account box, then select on All Accounts receivable (A/R) Accounts on the drop-down arrow.
  7. Put a check-mark on the Class box.
  8. Click on Run report.

I've attached some screenshots below to outline the steps:

Picture1.pngPicture2.pngPicture3.pngPicture4.png

This time, I'd encourage you to submit feedback, which is sent to the Product Development Team for review when determining features to be added in updates. You can do this from within QuickBooks Online by selecting the Gear icon and clicking Feedback or by going to this link: https://feedback.qbo.intuit.com/.

 

I'll be on the lookout for your reply and look forward to further assisting you.  Have a lovely day!

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