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SG2005
Level 2

matching multiple checks bank deposits to match with multiple invoices

I usually deposited multiple checks from various customers via ATM/person, when I do bookkeeping in QBO I can see my deposit, let's just $5000.00 and I deposited 5 checks from different customers each check is  $1000.00. I usually split the transaction and put the customer/company name and the amount they paid and confirm it. But I feel that I'm doing double the work because after doing the split transaction, I have to go to each individual customer account, received the payments/invoices that they paid, and repeat the same process to my other 5 clients. When I do one check deposited, QBO finds the corresponding or matches the invoice and I just confirmed it and that's it, I do not need to go back to the client's account and received the payment. This also happens when I take multiple card payments in my office. I'm new to QBO, I have been using it for about a month and still learning. Please help

Solved
Best answer February 24, 2023

Best Answers
GlinetteC
Moderator

matching multiple checks bank deposits to match with multiple invoices

Hello there, SG2005. I'll provide some information to assist you in completing the QuickBooks tasks.

 

We can only split a downloaded transaction into multiple categories in QuickBooks Online. You can use the Receive payment feature to pay your invoice. Ensure that the account to use is Undeposited Funds

 

Once done, use make deposits when you get back from the bank. Put a checkmark on the payments, select the bank account you deposited to, and ensure the amount in QB matches the actual deposit.

 

You can use these articles for additional reference on how to handle customer payments:

 

 

If you need any additional assistance with customer payments, I'll be here to help.

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1 Comment 1
GlinetteC
Moderator

matching multiple checks bank deposits to match with multiple invoices

Hello there, SG2005. I'll provide some information to assist you in completing the QuickBooks tasks.

 

We can only split a downloaded transaction into multiple categories in QuickBooks Online. You can use the Receive payment feature to pay your invoice. Ensure that the account to use is Undeposited Funds

 

Once done, use make deposits when you get back from the bank. Put a checkmark on the payments, select the bank account you deposited to, and ensure the amount in QB matches the actual deposit.

 

You can use these articles for additional reference on how to handle customer payments:

 

 

If you need any additional assistance with customer payments, I'll be here to help.

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