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Level 1

Outstanding checks

How do you deal with outstanding check i have a check for customer thats was not encashed for 6 months now.  Do i deposit it back to my account or void and do journal entries. 

2 Comments 2
QuickBooks Team

Outstanding checks

Hello, Joy1317. 


Thanks for joining QuickBooks. You can create a journal entry to get rid off the outstanding check in QuickBooks. However, before performing this, you'll need to consult your accountant first to ensure this option suits your company set up. 


Here's how to do it:


  1. Go to the + New button. 
  2. Select Journal entry
  3. Enter the information in the field to create journal entry. (you would debit cash and credit the expense the check originally was expense to). 
  4. Click Save and close.  

Then on the next reconciliation you perform, you can clear the old uncleared checks and the journal entry that offsets the checks for a zero net effect. 


To help keep your accounts balanced and up-to-date, I encourage reading these articles: 


Let me know in the comment section if you need further assistance. Have a good one.

Community Champion

Outstanding checks

To replace a stale check, paycheck or otherwise, all you really need to do is to record another (standard) bank check in your bank account, and then use the bank account in the detail area of the check.


This will create what looks like a check and a deposit in your bank register.  Perhaps add a memo to it explaining what it's for.


Then, optionally, perform a fake reconcile:  Make the ending balance match the starting balance. Then mark the old check and the "deposit" line of the new check both as cleared. The reconciled net total will be 0.00.  Then perhaps print the reconciliation report and put a note on it, explaining what you did, for your records.

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