Hello there, Nico. I'm here to help you successfully match your transactions in QuickBooks Online (QBO).
To match the bill for $150 with the $180 bank withdrawal and the $30 bank error credit, we'll need to first void or delete the previous check for $150. This will reopen the bill, allowing us to make the necessary adjustments. Here’s a step-by-step guide:
Let's first void or delete the $150 check transaction:
- Go to Expenses and select the Vendors tab.
- Open the vendor profile and navigate to the check for $150.
- In the ACTION column, click the dropdown and choose Delete or Void.
Then, let's now create a $180 check transaction:
- Go to the +New and select Check.
- Choose the Payee and Bank Account in the dropdowns.
- In the Category details section, select Accounts Payable (A/P) in the CATEGORY column.
- Input $180 in the AMOUNT column.
- Click Save and close.
Let's now link the bill by creating a Pay bills transaction:
- Go to the +New and select Pay bills.
- Choose the Payment account and Payment date.
- Tick the bill for $150 and input $180 in the PAYMENT column.
- Click Save and close.
Then, create a bank deposit:
- Go to the +New and select Bank deposit.
- Choose an Account in the dropdown.
- In the Add funds to this deposit section, choose the vendor in the RECEIVED FROM column, select A/P in the ACCOUNT column, and put $30 in the AMOUNT column.
- Click Save and close.
Lastly, link the deposit by creating a Pay bills transaction:
- Go to the +New and select Pay bills.
- Choose the Payment account and Payment date.
- Tick the $30 and input $30 in the PAYMENT column.
- Click Save and close.
Moreover, I recommend collaborating with your accountant for other options for matching the transactions.
Additionally, ensure to reconcile your accounts to keep them accurate and up-to-date.
Let us know if you have other concerns with your checks, deposit, and matching in QBO. We're here to help you in any way we can.