Receiving Income Towards a Project- Not From the Client/Customer

@MichHMC ,

Let me be pesky and toss questions back to you... no need to reply to me, but just to ponder.   

What is the reason to apply it to the project?  Will you eventually decrease the final invoice to the customer because of scrap material sales to the recycling facility, or do you just want to track which projects contributed saleable scrap for your own business knowledge?  Is there a regulatory agency who needs proof that a certain amount or certain materials are recycled?  The situation with income "towards a project" (ie, from another source) is that we've got two customers to try to satisfy the required reporting for... one is the recycling facility, and the other is the project (a sub-account of a customer).

You may want to work with the demo (use an incognito browser so it doesn't shut down your own QBO account), set up a project, then create/save a sales receipt, then create/save a negative check (weird, BUT this will let you access both customers), then run some of the reports you rely on for projects.  You'll soon see if you can achieve the tracking that you need by choosing one transaction type over another.

QBO DEMO
https://qbo.intuit.com/redir/testdrive

QBO ADVANCED DEMO
https://qbo.intuit.com/redir/testdrive_us_advanced

Thank you! This is exactly what I was looking for. I was hoping there would be a way that I could also attach it to the vendor that paid us for the scrap, but I was able to add the information into the description of the receipt, so all is well. 

Glad it worked out for you @MichHMC.

Thanks for circling back to let us know. Please feel free to reach out if you have any other questions about your QuickBooks. We're happy to help any time.

Take Care

It's very simple- I am just trying to reduce job cost. 

I have the same issue. We run fairs and festivals for our community. I started a project under our customer "General Public" to control all expenses. However, since we sale vendor space and sponsorships, the income for this project must be recorded under the business giving us the money.

I have changed the project in the customer field to apply to the "General Public: Festival" however, the payments do not show up on the projects reports because 'General Public" did not pay me.

If there a work around for this?

Thank you for joining this thread, Curtis. 

It is vital to maintain accurate records of your income and expenses for your fairs and festivals. Allow me to assist you and direct you to the right support that can guide you on how to track the income, ensuring that the payments are properly reflected in your project reports.

Based on the situation at hand, I strongly advise seeking the expertise of an accountant to assist with the proper documentation of income from vendor space and sponsorships. Reaching out to them will help guarantee the transactions are recorded properly in the project reports.

Feel free to explore this article to discover additional information on how to track your income, expenses, and labor costs, and generate project-specific reports all from one convenient dashboard: Create and manage projects in QuickBooks Online.

Gain valuable insights on managing labor costs and profitability, along with adding invoices to projects and billable expenses, by referring to the detailed instructions provided in QuickBooks Online (QBO):

• Track hourly labor costs and profitability by project in QuickBooks Online
• Add existing invoices to projects in QuickBooks Online
• Enter billable expenses in QuickBooks Online
  
  

If you have any further inquiries or worries regarding project management and displaying payment details in reports, feel free to leave a comment below and mention my name. I'll be more than happy to assist you in any way I can, Curtis. Have a good one. 

Thank you for your reply, unfortunately that does not answer my question.  I have read through and watched every video I can on Projects. To simplify my question:

Why can't a single project be assigned to multiple customers?

Right now quick books assigns 1 customer to a project. In my case, as explained above, I have one project with multiple customers. 1 festival / 100 vendors.  The only way to track everything is by using the tagging system. The tagging reports are cumbersome and combining the project report with the tag report requires copying and pasting onto another spreadsheet to show all the figures correctly.

Quick books has an easy fix (that doesn't work) -- when a payment is made / in the field where you assign the customer/project at the end of the transaction line - I can put the project in, but it has no effect on the project reporting because "Hot Dogs R We" is not "general public", the customer the project was assigned to.

In attachment TOP - you will see what I am talking about.  I can save the information - but when I go back to the transaction, quickbooks has removed the project and assigned the actual vender back into that field. (attachment BOTTOM)

Thanks for responding with additional context about your concern, Curtis. Allow me to share details to address your question about the Projects feature in QBO. 

To clarify how Projects work in QuickBooks Online - they are essentially saved as sub-customers under a parent customer profile. That is why you can only link one customer to each project. 

With regards to the payment, the reason it reverts to the same project is to keep the data consistent when you run reports. Having the Customer name match the Project ensures transactions are aligned properly behind the scenes.

I'd also recommend sending feedback to our engineers about being able to associate a single project with multiple customers. Here's an article for more details: How Do I Submit Feedback?

Lastly, I recommend saving or bookmarking these helpful articles for additional guidance on using the Projects feature in QuickBooks Online:

• Change Sub-customers Into Projects QuickBooks Online
• Add Project Estimate Summaries To A Progress Invoice In QuickBooks Online

These provide instructions on converting sub-customers to projects and generating progress invoices.

Please know that you can always reach out to us anytime you have additional questions about utilizing the Projects feature or any other aspects of QBO, Curtis. We're always here to provide support and point you in the right direction as well.   

I have this exact same issue; however, I have to add another layer on.  We are a demo company as well but we recycle the materials and then sell them to customers but would like to have the total net project from both.

So the flow would need to be as follows:

Project created to have employees clock hours and expenses

Once materials are made they are sold to new cusotmer.

Currently we have materials sold from a location, which could be a project. Then we have to create a customer invoice for the materials, but the customers could be different from the project customer. 

I appreciate you joining this conversation, Hope.

I recognize that having the ability to generate a customer invoice for a different project customer could greatly enhance your business operations. However, the feature is unavailable.

We are constantly working to enhance our software. It'd be great to share this feedback with our product developer so they can review the said option and might consider it in the next enhancement.

Here's how:

1. Go to the Gear icon at the top.
2. Select Feedback.
3. Enter your comments or product suggestions. Then select Next to submit feedback.

In addition, check out these resources for additional guidance on using the Projects feature in QuickBooks Online:

• Change Sub-customers Into Projects QuickBooks Online
• Add Project Estimate Summaries To A Progress Invoice In QuickBooks Online

Furthermore, explore these valuable articles on managing invoice payments effectively and customizing your sales forms to suit your needs.

• Record invoice payments in QuickBooks Online.
• Customize invoices, estimates, and sales receipts in QuickBooks Online.

You can ask further questions about managing projects or other issues by clicking the Reply button. The QuickBooks Community is here to help you whenever you need guidance.