recurring bills and payments - desktop version

Hey there, Megnb.

You've come to the right place. I can help you create that recurring payment or check in QuickBooks Desktop. If you already have already created that check for the vendor with the amount you wish to pay, find the check and make it a recurring transaction by following these simple steps:

1. Select Vendors from the top, then Vendor Center.
2. Go to the "Transactions" tab, then choose Checks.
3. Find and double-click the check you want to memorize.
4. On the check window, select Memorize (or press Ctrl+M)
5. Choose the reminder option.
6. Select "How Often"(monthly,weekly,daily, etc.), the "Next Date" (the date of the next payment), the "Number Remaining" (the number of payments you wish the program to enter), and the "Days in Advance to Enter" (how many days in advance you want the program to record the transaction or remind you to enter, choose 0 in you want to post it on the day of choice.)
7. To memorize the transaction, select OK. This should bring you back to the "Write Checks" window.
8. If the check is auto-pay, uncheck Print Later.
9. (Optional) for auto-pay, change the check number to Autopayment or Epay.
10. Select Save & Close.

Now after you've created this recurring transaction you'll receive a remind to create or print the check when due. You can also view this article for a reference: Create an automatic recurring payment to a vendor.

I've also found, Create, Edit, or Delete Memorized Transactions to be a great asset. It shows how to not only create repeating transactions but also creating memorized transaction groups. As well as editing those transactions if you wish to change them at any time. Please let me know if you have any questions. I'm always here to help ensure your success with QuickBooks. I'm only a reply away.

this did not answer the question... I think they are asking the same question I have.  If I make a memorized BILL transaction, how do I also make a memorized PAYMENT to that bill?  seems this should be possible.

so it would automatically create a bill and then automatically create a payment for that bill and show it in the check register ready for printing... why cant I find that anywhere?

Hi there, Mooche.

Welcome to the thread. I'll ensure to add further details on how recurring transactions work in QuickBooks Desktop.

The details shared above are the steps on how you can create an automatic recurring payment to a vendor. This has the same effect of paying a bill in a single transaction. For now, we're unable to memorized a bill payment because it requires you to select a bill to pay. 

Meanwhile, you can memorized a Check transaction under the "A/P" account so it serves as an available balance as payment for the memorized bill. It directly affects your Item or Expense account and the Bank to print a check.

Here's how:

1. Click the Edit menu and select Memorize [Transaction Name]. For example, Memorize Check.
2. Enter a Name and choose how you want QuickBooks to handle it.
3. Click the radio button Add to my Reminders List.
4. The transaction will be added to the Memorized Transactions section of your reminders list. When you choose this option, fill in the How Often field.

To see additional information on how to finish the process, you can click this article: Create, edit, or delete memorized transactions.

I'm also adding this article to view different information o how to pay your bills online that helps businesses manage their cash flow by giving them more flexibility to pay bills directly from QuickBooks while choosing how vendors receive payment: Pay bills online from QuickBooks Desktop.

I've got your back if you have more questions about managing vendor entries in QBDT. I'd love to hear from you in the comment section. Take care and enjoy the rest of the day.

The memorize button is grayed out.

Let's get this sorted out, Slidellian, and help you get back on track. 

QuickBooks Desktop (QBDT) periodically releases updates to improve its software and fix any known issues or bugs. To ensure that your QBDT is running smoothly, it's important to keep it up-to-date with the latest version. 

Additionally, you can also use the Verify and Rebuild tool to scan your company file for any possible data damage and fix it. Follow the steps below: 

1. Go to Window and select Close All. 

2. Click File, then Utilities. 

3. Select Verify Data. Once done, go back to step 2 and click Rebuild Data.

Let me add this article for guidance if you want to set up an automatic recurring payment or check: Create, edit, or delete memorized transactions.

Keep us posted if you need additional assistance with other features of the program. We're always here to help.