Hello! I am trying to figure out the best workflow from Estimates > Sales Orders > Invoices. I've tried two different workflows, and each seems to have a flaw by leaving an open document (or I am missing a step??).
WORKFLOW 1 (used for Order A below):
Using this method, both the sales order and the invoice are created by using the “convert” feature on the estimate.
I create an estimate. Once that estimate is accepted by the client, I mark the estimate as accepted and convert the estimate to a sales order (from the menu within the estimate). Once the client is ready to pay, I go back into the estimate and convert it into an invoice. The estimate is then marked as Converted. Then I apply the client payment, and the invoice is marked as paid.
Here is the catch. Using this method, on the SO summary page, that SO still shows as Not Invoiced, even though it is.
Additionally, the Invoice and the SO both link to the Estimate, but the Invoice and SO are not linked to each other.
So, I tried a different workflow thinking that it would fix it.
WORKFLOW 2 (used for Order B below):
Using this method, I create the sales order from the estimate and then create the invoice from the sales order.
I create an estimate. Once that estimate is accepted by the client, I mark the estimate as accepted and convert the estimate to a sales order (from the menu within the estimate). Once the client is ready to pay, I open the SO and from within the sales order, I convert it into an invoice. Then I apply the client payment, and the Invoice is marked as Paid. Additionally, on the sales order summary page, the payment status changes to Paid.
Here is the catch with this method: the estimate shows as Accepted but not Converted. The Convert to Invoice link on the estimate summary page is still showing.
Using this method, the Estimate is not linked to anything. The SO links to the invoice and the invoice links back to the SO.
Here are a few screenshots:
Estimates Summary Page

Sales Order Summary Page

Invoice Summary Page

Is there a way for:
1) the estimate to show as converted,
2) the sales order to show as paid,
3) the invoice to show as paid, and
4) for all three docs to be linked to each other?
Thank you in advance for any suggestions and tips!