Set up Monthly Payments for an Invoice

As I know, QB Payment doesn't provide an installment feature. You can use a proposal management app to integrate with QBO.

We don't have a specific method to pay installments on an invoice in QuickBooks Online (QBO), @NIPPAERO. However, we can set up recurring payments for your customer and link each monthly payment to the invoice. I'd like to share the information below to help you manage your invoices seamlessly.

As an alternative solution, we can set up recurring payments to automatically charge your customer a fixed amount of $200 on a monthly schedule. Once your customer makes these monthly payments, we can match them to the invoice to ensure the remaining balance is accurately tracked.

Before we begin with setting up recurring payments, let's create an invoice for your customer first:

1. Sign in to your QBO account.
2. Go to the Sales tab and select Invoices.
3. Select Create Invoice.
4. Choose the specific customer, then enter the necessary details.
5. In the Amount section, enter the $1000 amount.
6. Once done, click Review and Send.

After sending the invoice, we can proceed with setting up the recurring payments:

1. Go to the Sales tab and select Recurring Payment.
2. Click Create recurring payment.
3. Select the specific customer.
4. Fill out the required fields.
5. Enter $200 in the Amount section.
6. Select Monthly in the Repeat dropdown.
7. If this recurring payment will start on the next month, choose Select future date.
8. Select the Start date for the next month and the End date.
9. In the Every number of months box, enter 5 for a total payment of $1000.
   
   
   
   
10. Click Review and Send.

For more information on creating recurring payments or other common questions, please refer to this resource: Recurring Payments Overview.

Learn how to generate and customize accounts receivable aging reports in QBO. This report provides a summary of your customers' outstanding balances, identifies those who are behind on their payments, specifies the amounts still due, and shows how long they have been past due.

If you're unsure about how to generate reports for your invoices and want to gain clarity on your financial situation, we offer QuickBooks Live Expert Assisted. Our experts are here to guide you through the entire process, offering personalized support to help you navigate the complexities of your financial reports and make informed decisions for your business.

Proper management of invoices is crucial for accurate record-keeping. If you have any follow-up questions, share them with us below. We're always available to assist you immediately.

Will these payments apply against the invoice? Or will they come in as Sales Receipts and the invoice remains unpaid on their account?

If you are set up as Autopay, these payments will apply against the invoice. I'm here to provide some information about this, Michelle.

Once you're set up, you'll see Autopay Scheduled status under the invoice activity section. Auto payments are deducted on:

• 3 days before the invoice due date. This allows time for processing the payment and ensures it's received by the due date
• Immediately if it's less than 3 days. If an invoice is due on receipt. This applies when the setup is close to the due date, or if the invoice is marked as 'Due on Receipt.'
• As soon as the invoice is created by the recurring template, if the invoice is due on receipt. Autopay processes the payment right when the invoice is generated from your scheduled template, facilitating immediate payment confirmation.

Additionally, you will automatically receive an email confirmation for each payment processed successfully. This keeps you updated on the status of each transaction without needing to manually check each one.

To know more about the most common autopay questions, read this article: Set Up Autopay for Recurring Invoices.

Keep in mind that, QuickBooks Online (QBO) offers a variety of reports that you can use that will show transactions like invoices and its' payments. You can run the Transaction List by Customer's reports and customize them to show the data you need. For detailed steps on how filter any reports, check this out: Customize Report.

Did you know that our QuickBooks Live Expert Assisted team is available on demand to help you make the most of your transactions? This ensures you always have a clear understanding of your business performance.

If you have need further assistance to ensure payments are correctly applied to your invoice, let us know. We're here to guide you through every step of the process to match your preferences effectively. Have a nice day.