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Buy nowStripe collects our guests revenue then withholds their fee from our net deposit amount. How do I record and account for these fees and revenue in our QuickBooks? I've set up to create invoices for each guest, do I record the full amount or only the amount Stripe has deposited into our bank account? Do I create an expense account for the stripe fees? How do I account for the actual amount deposited into our bank account and would the stripe fees be a COGS or just an expense.
Stripe fees are an expense (Merchant Fees), not COGS.
This really depends on how many invoices you're processing and whether you use bank feeds to match the deposits to the invoices/payments.
If Stripe deposits each customer's invoice payment separately (or you don't have enough transactions where the deposit is a combination of multiple invoice payments), and you use bank feeds to match the deposits to the invoices/payments, then create a Service or Other Charge item called "CC Processing Fees" (or something similar) and select the Merchant Fees expense account (set one up if you don't have one) as the income account on the item. Add that to the invoice as a negative amount so the invoice balance matches the payment/deposit.
If Stripe combines customer's payments in a batch or you don't use bank feeds to match the deposits to the invoices/payments, you can create a separate expense transaction (New > Expense) for each week or month to record the total cc fees for that period. This makes it easy if you process a lot of transactions because you only need to make one expense entry for all payment fees for a given time period. It does make your bank reconciliation slightly more tedious but IMO it's easier than adding the cc fees to every single invoice.
Sorry, my post was misleading if Stripe combines multiple invoice payments into one deposit. In that case, you can still add the cc fees to each invoice as a negative line item, you just need to deposit them to Undeposited Funds (UF) first, then combine the payments in UF into a single bank deposit that can be matched to the bank feed.
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