Unpaid invoice and uncashed check

Hi there, Billdfitz.

There are a couple of ways to write off uncashed checks to offset the unpaid invoices in QuickBooks Desktop (QBDT). I'd gladly provide you with the necessary information to accomplish this.

As a workaround, we can handle this situation by creating a journal entry to offset the uncashed check against the unpaid invoice. Here’s how you can do it:

Create a Journal Entry:

1. Go to the Company menu and select Make General Journal Entries.
2. In the Journal Entry window, enter the date and a reference number.
3. On the first line, select the vendor name where the check was originally written and enter the same amount in the Debit column.
4. On the second line, select the Accounts Receivable account and enter the amount of the uncashed check in the Credit column. In the Name column, select the customer.
   
   

Apply the Credit to the Invoice:

1. Go to the Customers menu and then Receive Payments.
2. Under the Received from dropdown, select your customer. Then, select the Discounts and Credits icon.
3. On the Credits tab, check the credit you want to apply and then Done.
4. You may see a prompt to confirm the transfer. If you do, select Yes. The amount will be applied automatically to the invoice.
5. Select Save & Close.

For detailed information on the processes, I recommend reading these articles:

• Create A Journal Entry In QuickBooks Desktop For Windows Or Mac
• Give your customer a credit or refund in QuickBooks Desktop for Windows

In addition, you may find this article useful for customizing any financial report generated in QuickBooks: Customize Report in QuickBooks Desktop.

If you have further questions about recording payments-related concerns in QuickBooks Desktop, please feel free to reach out. I'll be here to help. Have a pleasant day!