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CaptainSteve
Level 2

use part of customer cash invoice payment to pay service employee

Customer paid their invoice in cash.  I used part of the cash to pay a vendor.  I received $850.00 but deposited only $650.00 in the bank and paid a vendor $200.00.  How do I book that.

 

Thanks

Steve

Solved
Best answer October 18, 2021

Best Answers
AlexV
QuickBooks Team

use part of customer cash invoice payment to pay service employee

Hello CaptainSteve!

 

You can record a billable expense in QuickBooks Desktop for Mac. Let me show you.

 

Go to the Vendors menu and select Enter bills. Create a bill as you normally do but make sure to select the customer under the Customer:Job column, and check the Billable field. Once done, Save it.

 

Then, you can now create an invoice. When you select the customer, you'll see a prompt where you can add the billable expense. Simply select the bill you created.

 

Once done, you can now record the payment.

  1. From the Customers menu, select Receive Payments.
  2. Select Create a Payment, and fill out the fields.
  3. Choose the invoice you're receiving the payment for. A check appears next to the invoice or charge.
  4. Make sure to select Group with other undeposited funds to hold the payment in your undeposited funds account.
  5. Tap Save.

 

Now, you'll need to deposit the funds. Go to the Banking, then Make Deposits. Click the payment you’d like to deposit, then click OK. In the Deposits window, add another line so we can track the $200.00. For this, choose an Accounts Payable under the From Account column and enter -200 (negative). This offsets the payment to the vendor and will create a credit that we can apply to the bill.

 

Here's how to pay your bill:

  1. Go to the Vendors menu, then select Pay Bills.
  2. Select the checkbox of the bill you want to pay.
  3. Click the Set Credits button. From the Credits section, select the 200 credits.
  4. Tap Done.

 

I also added this link if you need help in personalizing a report to get accurate data: Customize reports in QuickBooks Desktop for Mac.

 

Leave a comment below if you need more help with the customer payment. I'll assist you!

View solution in original post

4 Comments 4
AlexV
QuickBooks Team

use part of customer cash invoice payment to pay service employee

Hello CaptainSteve!

 

You can record a billable expense in QuickBooks Desktop for Mac. Let me show you.

 

Go to the Vendors menu and select Enter bills. Create a bill as you normally do but make sure to select the customer under the Customer:Job column, and check the Billable field. Once done, Save it.

 

Then, you can now create an invoice. When you select the customer, you'll see a prompt where you can add the billable expense. Simply select the bill you created.

 

Once done, you can now record the payment.

  1. From the Customers menu, select Receive Payments.
  2. Select Create a Payment, and fill out the fields.
  3. Choose the invoice you're receiving the payment for. A check appears next to the invoice or charge.
  4. Make sure to select Group with other undeposited funds to hold the payment in your undeposited funds account.
  5. Tap Save.

 

Now, you'll need to deposit the funds. Go to the Banking, then Make Deposits. Click the payment you’d like to deposit, then click OK. In the Deposits window, add another line so we can track the $200.00. For this, choose an Accounts Payable under the From Account column and enter -200 (negative). This offsets the payment to the vendor and will create a credit that we can apply to the bill.

 

Here's how to pay your bill:

  1. Go to the Vendors menu, then select Pay Bills.
  2. Select the checkbox of the bill you want to pay.
  3. Click the Set Credits button. From the Credits section, select the 200 credits.
  4. Tap Done.

 

I also added this link if you need help in personalizing a report to get accurate data: Customize reports in QuickBooks Desktop for Mac.

 

Leave a comment below if you need more help with the customer payment. I'll assist you!

CaptainSteve
Level 2

use part of customer cash invoice payment to pay service employee

THANKS VERY MUCH.  I'M ALL SET

 

CaptainSteve
Level 2

use part of customer cash invoice payment to pay service employee

THANKS ALEX.

I was planning on using the" Less cash back" square at the bottom left of the window in Banking/make deposits, then select "cash goes back to" box and put the $200 cash in the  
Petty cash account,  then make a Journal Entry Debit Expense Item and credit Petty cash.
 
A lot of steps either way.  It would be nice if "expense items" would be an option in "cash back  goes to" the expense item which would save the journal entry.

 

Candice C
QuickBooks Team

use part of customer cash invoice payment to pay service employee

Good evening, @CaptainSteve

 

Great! 

 

I'm so glad we were able to get you squared away. I'll send that feedback to our Product Developers. 

 

Don't hesitate to reach back out if you have any other questions. The Community is always here to have your back. Bye for now! 

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