Vendor Bill Payment

Hi there, @WS3.

Thank you for posting here in the Community space. I can help you close the unpaid bills in QuickBooks Desktop.

You will have to record the bill payments to settle your payables from a vendor. Entering the payment will automatically close the unpaid bills. 

Here's how to do it:

1. Click Vendors.
2. Choose Pay Bills.
3. Select the transactions.
4. Click Pay Selected Bills.

For in-depth information, you can refer to this article: Pay bills in QuickBooks Desktop.

That should get you on the right track.

Keep me posted if you have follow up questions about bill payments. I'd be happy to offer more help. Have a wonderful day.

You think they were paid, so find the Payment transactions to figure out what went wrong. Example: Someone used Regular Write Check and listed the same details as you see entered in the unpaid Bills = they forgot to use Pay Bills and they orphaned the bills and double-entered those details using two different methods.

I have this same thing, only mine is thousand of dollar of unpaid bills dating back to 2005. Some vendor we are still currently using. I wanna double enter a payment and mess up the profit/loss or balance sheets. Should I just delete or maybe void them? or will that change years past? 

Id like to get to a point where I can clean up this mess and beginning in January start with correct balances, and go from there. 

But I also show only payment in other vendors, sine no bills were entered, and it looks as if we have a credit.... hmmm

Hello there, @Midstate309.

I've got some insights to share about cleaning up your account and get you pointed in the right direction. 

To settle your unpaid bills, you have the option to delete it. However, doing this will affect your balance. To ensure the best course of action for your business, I'd suggest reaching out to your accountant.

Additionally, you may see these resources below about entering an opening balance and paying bills in QuickBooks Desktop for your future reference: 

• Enter opening balances for accounts in QuickBooks Desktop
• Pay bills in QuickBooks Desktop

Please let me know how the consultation goes. I'm just a reply away to assist you further. Take care!