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35351
Level 1

Vendor payment

Vendor lost a check we sent in Nov 2020. What are the proper steps to reissue a check in 2021? 

7 Comments
katherinejoyceO
QuickBooks Team

Vendor payment

Thanks for visiting the Community today, @35351. I'd be happy to guide you reissue a lost vendor check via the QuickBooks Desktop.

 

To do this, you'll need to deposit with the current date for the total, posting to the Other Current Liability account. 

 

Here's how:

 

  1. Click Banking at the top menu.
  2. On the drop-down list, click Make Deposits.
  3. Fill out the necessary information, then click Save & Close.

 

See the screenshot below for visual guidance:

 

deposit check.JPG

 

Then, create a check and choose the Other Current Liability account under the Account column. 

 

deposit check 2.JPG

 

This will zero out the account balance in your register. For future reference, you can reconcile your account to ensure the accuracy of your books. 

 

Check out this article for more details: Reconcile an account in QuickBooks Desktop

 

Let me know how if you have more questions. I'll be here to help you some more. 

35351
Level 1

Vendor payment

Do I have to use  "other other current liability account"?  I don't have one. Should i create one? 

katherinejoyceO
QuickBooks Team

Vendor payment

Thanks for visiting the Community today, @35351. I'd be happy to guide you reissue a lost vendor check via the QuickBooks Desktop.

 

To do this, you'll need to deposit with the current date for the total, posting to the Other Current Liability account. 

 

Here's how:

 

  1. Click Banking at the top menu.
  2. On the drop-down list, click Make Deposits.
  3. Fill out the necessary information, then click Save & Close.

 

See the screenshot below for visual guidance:

 

deposit check.JPG

 

Then, create a check and choose the Other Current Liability account under the Account column. 

 

deposit check 2.JPG

 

This will zero out the account balance in your register. For future reference, you can reconcile your account to ensure the accuracy of your books. 

 

Check out this article for more details: Reconcile an account in QuickBooks Desktop

 

Let me know if you have more questions. I'll be here to help you some more. 

35351
Level 1

Vendor payment

yes understand steps just wondering since I don't have "other, other liability account" do I create one?

jamespaul
QuickBooks Team

Vendor payment

Hello, 35351.

 

Good to have you back. I'll give some information about adding an "Other Liability Account" and help you set it up. 

 

Yes, you can create an "Other Liability Account" to properly and separately track the lost check. This helps maintain a clean and organized record when managing your accounts. 

 

To create an account: 

 

  1. Go to the List menu, then select Chart of Accounts.
  2. Click the Account button at the bottom of the window.
  3. Choose New.
  4. Select Other Account Types, then set it to Other Current Liability.
  5. Hit Continue, then name it to something like "Lost Check replacement" or similar.
  6. Once done, click Save & close

 

newacc1.PNG

newacc2.PNG

 

After creating it, follow the steps provided by katherinejoyceO to reissue the lost check. 

 

Do you have other transactions you need to record before reconciling? You can check out the articles from our help topics in the general support page (select a topic then look for an article). 

 

I'll provide more details and other pointers if you have concerns on other processes in the Desktop platform. Let me know by adding your reply below. 

35351
Level 1

Vendor payment

Thank you so much! Appreciate your help!

Peja1028
Level 1

Vendor payment

how do you reissue a new check to that vendor?  

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