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Level 1

What is the best method for tracking future automatic payouts?

I'm trying to figure out the best way to track future incoming payouts from companies that pay on Net 30, Net 45, etc schedules such as AD Networks and Amazon. These payments come to us automatically so no invoice needs to be generated for them. But for accrual reporting, we need to be able to account for these obviously. 

How, in QBO, would be the easiest way to record these?

 

Thanks.

5 Comments 5
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Level 12

What is the best method for tracking future automatic payouts?

Consider using a connector for each merchant.

For Amazon, explore this one:

https://www.a2xaccounting.com/pricing

Use promo code QUICKB at checkout to get 20% off for 6 months

 

You may also explore this app as a Amazon seller

https://junglescout.grsm.io/amazon

 

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Level 3

What is the best method for tracking future automatic payouts?

Hello Ericmath,

 

  I appreciate your quest for accurate accounting.

  It's better to not rely on any recommendations regarding the apps but try any popular app from QuickBooks AppStore and see which one will be the best for your specific flow. You can just type the name of the platforms from which you want payouts to be tracked in AppStore search field. All popular apps have Trial so you can test them for free.

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Level 1

What is the best method for tracking future automatic payouts?

Wouldn't that cause duplicates if I already have bank feeds setup? 

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QuickBooks Team

What is the best method for tracking future automatic payouts?

Hi there, @ericmath.

 

It will depend on the apps that you’ll want to integrate with QuickBooks. Once there’s a connected bank account, it will match the transactions in your For Review tab.

 

You can perform a manual match, just make sure the date range is correct. Also, you can use the Search field by entering a specific text such as the name or an amount. Then, verify if the total amount is the same.

 

Here’s how to match the transactions:

1. Go back to the For Review tab under the Banking section.

2. Select or click a transaction, then click the Find match button.

3. Click the drop-down list for Show and select All, then change the From and To dates to a wider period. 

4. Select the correct match and click Save

 

Let me share this article with you to provide additional details how this feature works: Assign, categorize, edit, and add your downloaded banking transactions.

 

That should do it. Let me know if you have additional questions about matching your payment transactions. I'm always here to help.

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Level 3

What is the best method for tracking future automatic payouts?

Dear Ericmath, many of the tracking apps from QB appstore have skip duplicates feature. So the only thing you need to do is to make sure that this feature is enabled in your installed app.

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